Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for various vehicle parts, supplies, and accessories for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation is for $65,000.00 and is a budgeted expenditure through the end of December. Expenditures for like items and time frames were $145,000.00 in 2003 and $155,000.00 in 2002.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies and accessories from contracted suppliers.
Title
To authorize and direct the Finance Director to issue various purchase orders for vehicle parts, supplies and accessories for the Fleet Management Division, to authorize the expenditure of $65,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($65,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division has a need to purchase vehicle parts, supplies and accessories for motor vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for vehicle parts, supplies and accessories to ensure uninterrupted service of the City's vehicle fleet thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
Best Equipment - FL001560
CC# 351097778, expires 12/10/04
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/05
Skinner Diesel - FL001702
CC# 311132462, expires 6/26/05
Heavy Duty Truck Parts
Object Level Three 2284
Contract expires 9/30/05
NAPA - FL001878
CC# 580254510, expires 1/25/05
Standard Auto Parts
Object Level Three 2284
Contract expires 9/30/05
Byers Chevrolet - FL001568
CC# 314139860, expires 3/31/05
OEM Auto Parts
Object Level Three 2284
Contract expires 3/31/05
Dick Masheter Ford - FL001177
CC# 310729896, expires 3/22/04
OEM Auto Parts
Object Level Three 2284
Contract expires 3/31/05
Section 2. That the sum of $65,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02, Object Level Three 2284 as follows to pay the cost thereof:
Object Level Three Code Amount
2284 $65,000.00
Total Object Level One 02 $65,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.