Explanation
The Development Department/Building Services Division entered into a contract with First Data Government Solutions, LP for PayPoint services which provides customers the opportunity to purchase building permits online. This contract was assigned to the Building and Zoning Services Department per ordinance 0456-2010. This service is necessary to accommodate customer demand to purchase permits online in a convenient and secure manner. The current contract expires January 1, 2012. This ordinance is needed to modify the contract to extend the term for the time period of January 1, 2012 through June 30, 2012.
Contract Compliance: 58-2582959, expires November 24, 2011
First Data Government Solutions, LP does not hold MBE/FBE status.
The original contract was for the period January 1, 2009 through January 1, 2012 to provide the public the ability to purchase building permits online. The intention was to have a new contract in place for these services beginning 2012, but in an effort to possibly consolidate various City contracts for these services, the timing of any new contract will not be until later in 2012. Competitive bidding is anticipated in the future once the various City contracts are consolidated.
The Building and Zoning Services Department desires to continue providing this service uninterrupted to the public and facilitate the ease of doing business in the building industry in central Ohio until such time as a new contract can be negotiated.
The amount of additional funds needed for this contract extension is $6,000.00.
Emergency action is requested given the contract expiration date of January 1, 2012.
FISCAL IMPACT: $6,000.00 is budgeted and available for this purchase in the Development Services Fund, Fund 240.
Title
To authorize the Director of the Department of Building and Zoning Services to modify and increase a contract for the purchase of online payment processing services with First Data Government Solutions, LP, by extending the term of the agreement through June 30, 2012, to authorize the expenditure of $6,000.00 from the Development Services Fund, to waive the provisions of competitive bidding and to declare an emergency. ($6,000.00)
Body
WHEREAS, the Department of Building and Zoning Services has a contract (ED043031) with First Data Government Solutions, LP, for the PayPoint Gateway; and
WHEREAS, the vendor has agreed to extend the contract (ED043031) at current prices and conditions, and it is in the best interest of the City to exercise this option, and;
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services, in that it is immediately necessary to amend the contract with First Data Government Solutions, LP, and extend the term to ensure uninterrupted services to customers until such time as a new contract can be established, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Building and Zoning Services Director is hereby authorized and directed to modify the contract (ED043031) with First Data Government Solutions, LP to extend the term from January 1, 2012 through March 30, 2012.
SECTION 2. That the expenditure of $6,000.00 or so much therefore as may be needed, is hereby authorized from the Development Services Fund, Fund 240, Building and Zoning Services Department, Division 43-01, OCA 430386, Object Level One 03, Object Level Three 3348.
SECTION 3. That this contract modification is in accordance with Section 329.16 of the Columbus City Codes, 1959.
SECTION 4. That for good cause shown the provisions of Chapter 329 of the Columbus City Codes, 1959, pertaining to competitive bidding are hereby waived.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.