Explanation
This ordinance authorizes the appropriation of $673,871.10 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are funds that Columbus City Schools (hereafter referred to as the “schools”) is providing to The City of Columbus, Department of Technology (hereafter referred to as the “city”) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VoiP) telephone project.
Per ordinance 2557-2017 passed by City Council October 30, 2017, and all exhibits, this project is a collaborative partnership, whereby the city will expand its robust VoIP solution to include the schools and the schools will, in turn, reimburse the city for incurred costs. These costs will be both one-time (including initial supply, capital and license purchases) and on-going (including maintenance and license renewals, phone company charges). Moneys paid by the schools to the city will be deposited into a special subfund, established for the purpose of tracking and expending the funds. Periodic appropriations from the unappropriated balance of the fund will be sought as needed.
This appropriation of $673,871.10 will provide funding for the initial purchases of supplies, services and capital equipment needed to begin the project. These funds are authorized for release per ordinance 2557-2017, the attached Memorandum of Understanding and its exhibits.
Companion ordinance 2958-2017, has also been submitted for consideration. This ordinance authorizes contracting with various entities to procure the above mentioned supplies, services and capital equipment and expending $673,871.10 for the same. This appropriation ordinance must pass first so that funds are in place for companion ordinance: 2958-2017.
FISCAL IMPACT:
Funds are available in the city treasury to accommodate this appropriation.
EMERGENCY LEGISLATION:
Emergency action on this appropriation is requested so that funds are in place for companion ordinance 2958-2017. This ordinance must pass prior to passage of the expenditure piece, also submitted for emergency consideration.
Title
To authorize the appropriation of $673,871.10 from the unappropriated balance of the Columbus City Schools (CCS) Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, to provide funding for miscellaneous purchases to initiate the Voice-over-Internet-Protocol collaborative partnership between the City of Columbus and Columbus City Schools, and to declare an emergency. ($673,871.10)
Body
WHEREAS, pursuant to ordinance 2557-2017 passed October 31, 2017, the City of Columbus and Columbus City Schools have entered into a collaborative partnership for a Voice-over-Internet-Protocol solution; and
WHEREAS, pursuant to the above noted ordinance and all attachments and exhibits, Columbus City Schools will pay the City of Columbus for incurred costs; and
WHEREAS, the City of Columbus will incur costs totaling $673,871.10 to initiate the project; and
WHEREAS, Columbus City Schools has been invoiced for these costs; and
WHEREAS, cash is available for appropriation; and
WHEREAS, it is necessary to appropriate these funds to allow for the expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to appropriate the above mentioned funds for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to appropriate $673,871.10 to the Department of Technology, Information Services Division, Information Services Operating Fund, in the Columbus City Schools (CCS) Telephone Services subfund, Subfund 510010, as follows: Department of Technology, Information Services Division Department/Division No. 47-02| Fund: 5100| Program IT021| Section 3 code: 470201| Section 4: IT15| ,
Object Class 02, Main Account 62030: $ 32,796.46
Object Class 03, Main Account 63050: $432,925.00
Object Class 03, Main Account 63945: $ 34,200.25
Object Class 03, Main Account 63946: $ 4,196.40
Object Class 03, Main Account 63952: $ 93,235.56
Object Class 06, Main Account 66530: $ 76,517.43
Total: $673,871.10
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4 : That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.