Explanation
Background:
Ordinance No. 1712-2023 authorized the expenditure of up to $849,600 from the Department of Neighborhoods General Fund - Fund 1000 to engage the Eastland community, City Departments, and other community partners to develop a comprehensive community plan for the Eastland area.
This ordinance is needed to modify PO396050 by extending the contract with MKSK through December 31, 2024. This will extend Phase 4 of the project and culminate in a finalized comprehensive Eastland Community Plan developed through a collaborative, community-driven process. The current contract period is August 1, 2023 to December 1, 2024 (Ordinance 2540-2023). No additional funding is required to modify and extend this contract.
The Department of Neighborhoods, solicited Requests for Proposals (RFP) for the community planning services contract. The project was formally advertised on Vendor Services and Bonfire websites from March 3, 2023 to April 13, 2023. The proposed project period in the RFP was 12-18 months from contract date. This extension is within the proposed project period outlined in the RFP (16 months, 30 days). Additional time needed to complete the comprehensive community plan could not be foreseen at the time the contract was initially awarded.
MKSK won the initial RFP and have been actively working with city departments and the Eastland community on community planning services that are not complete. It’s in the best interest of the Department to continue working with the selected vendor.
Fiscal Impact: No additional funding is required to modify and extend this contract. The existing scope of services outlined in the contract will remain unchanged.
Emergency Justification: Emergency action is requested to allow timely execution of this contract modification, to prevent a lapse in the current contract and avoid delays in the completion of the community plan. The current contract ends December 1, 2024
Title
To authorize the Director of the Department of Neighborhoods to modify and extend an existing contract with MKSK through December 31, 2024; and to declare an emergency. (0.00)
Body
WHEREAS, it is necessary to modify contract PO396050 with MKSK and extend through December 31, 2024 in order to complete the comprehensive Eastland Community Plan; and
WHEREAS, Ordinance No. 1712-2023 authorized the Director of Neighborhoods to enter into a professional services contract with MKSK for community planning services; and
WHEREAS, Ordinance 2540-2023 authorized the current contract end date of December 1, 2024; and
WHEREAS, additional funding is not required to modify and extend this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Neighborhoods in that it is immediately necessary to authorize the Director of Neighborhoods to modify a service contract with MKSK in order to allow timely execution of this contract modification, to prevent a lapse in the current contract and avoid delays in the completion of the community plan, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Neighborhoods be, and hereby is, authorized to extend contract PO396050 with MKSK to December 31, 2024.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.