Explanation
The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves ride ability and reduces street maintenance expenses. This legislation authorizes the Public Service Director to enter into a contract in an amount up to $1,058,070.52 for the Resurfacing 2006 - Project 2 improvement project and to pay construction inspection costs up to $105,807.05. This contract resurfaces fourteen city streets and constructs 82 curb ramps along these streets that are consistent with the Americans with Disabilities Act (ADA). The work consists of milling existing pavement, overlaying with new asphalt concrete, minor curb replacement and replacing curb and sidewalk associated with installing ADA wheelchair ramps. Where warranted, full depth pavement renovation will be performed. The project was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Five bids were received (5 majority, zero minority) and tabulated on June 29, 2006 as follows:
bidder / amount bid
The Shelly Company / $1,058,070.52
Kokosing Construction Company / $1,101,689.33
Decker Construction Company / $1,149,734.30
Strawser Paving Company / $1,165,217.08
Shelly and Sands, Incorporated / $1,205,840.06
Award is to be made to The Shelly Company, contract compliance number 31-1279704 (expires July 12, 2008) as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: Funding for this project is included in the Transportation Division's 2006 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highway Fund in the Resurfacing project. The construction estimate for the project is $1,059,866.30. The actual contract amount is $1,058,070.52 with $105,807.05 for construction inspection costs. The total amount to be legislated is $1,163,877.57.
Emergency action is requested to allow construction to commence in August 2006. The estimated Notice to Proceed date is August 11, 2006. The contractor has been given 60 days to complete the construction of the project.
Title
To authorize the Public Service Director to enter into a contract with The Shelly Company for the Resurfacing 2006 - Project 2 improvement project for the Transportation Division; to authorize the expenditure of $1,163,877.57 from the 1995, 1999, 2004 Voted Streets and Highway Fund; and to declare an emergency. ($1,163,877.57)
Body
WHEREAS, bids were received on June 29 and tabulated on June 30, 2006, for the Resurfacing 2006 - Project 2 improvement project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may commence in August 2006, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with The Shelly Company, 1771 Harmon Avenue, Columbus, Ohio 43223, for the construction of the Resurfacing 2006 - Project 2 improvement project in the amount of $1,058,070.52 for the Transportation Division in accordance with the specifications and plans on file in the office of the Transportation Administrator, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $105,807.05.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $1,163,877.57 or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highway Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and project 530282.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.