Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the Bridge Rehabilitation - Riverbend Over Scioto Big Run Contract for the Division of Design and Construction.
Work on this project consists of The project consists of complete superstructure replacement, substructure rehabilitation and minor approach pavement, drainage and guardrail work for the existing bridge on Riverbend Road over the Big Run Creek. Also, as part of this project 0.23 miles of 6 foot wide sidewalk will be added or reconstructed.
The estimated Notice to Proceed date is March 26, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on February 2, 2012, (4 majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Double Z Construction $648,876.34 Columbus, OH Majority
Complete General Construction Co. $654,840.85 Columbus, OH Majority
Shelly and Sands $711,001.34 Columbus, OH Majority
Righter Company, Inc. $772,953.63 Columbus, OH Majority
The difference between the apparent low bidder, Double Z Construction, and the second lowest bidder, Complete General Construction Company, is $5,964.51. Columbus City Code Section 329.31 (Environmentally preferable purchasing) states that "preference will be given to an environmentally preferable bidder who offers a product or service equal to or superior to that of a non-environmentally preferable bidder or offeror where the environmentally preferable bid or offer does not exceed by more than five (5) percent (up to a maximum of twenty thousand dollars ($20,000)) the lowest responsive and responsible and best bid from any non-environmentally preferable bid or offer."
Double Z Construction is the apparent lowest responsive and responsible bidder, but did not claim environmental preference. Complete General Construction Company did claim environmental preference and provided supporting documentation. The difference between Double Z Construction's bid and Complete General Construction's bid is $5,964.51, or 0.91%.
Award is to be made to Complete General Construction, as the lowest responsive and responsible and best bidder. The contract amount will be $654,840.85.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 314366382 and expires 11/1/13.
3. FISCAL IMPACT
Funding for this project is available within the Bridge Rehabilitation project within the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund, number 746.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Riverbend Over Scioto Big Run project; to provide for the payment of inspection services in connection with the project; to amend the 2011 C.I.B; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund and Build America Bonds Fund; to authorize the expenditure of up to $720,324.94 from the Streets and Highways G.O. Bonds Fund and Build America Bonds Fund; and to declare an emergency. ($720,324.94)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - Riverbend Road over Scioto Big Run project; and
WHEREAS, Work on this project consists of The project consists of complete superstructure replacement, substructure rehabilitation and minor approach pavement, drainage and guardrail work for the existing bridge on Riverbend Road over the Big Run Creek. Also, as part of this project 0.23 miles of 6 foot wide sidewalk will be added or reconstructed; and
WHEREAS, bids were received on February 2, 2012, and tabulated on February 3, 2012; and
WHEREAS, Double Z Construction is the apparent lowest responsive and responsible bidder, but did not claim environmental preference. Complete General Construction Company did claim environmental preference and provided supporting documentation; and
WHEREAS, Columbus City Code Section 329.31 states that "preference will be given to an environmentally preferable bidder who offers a product or service equal to or superior to that of a non-environmentally preferable bidder or offeror where the environmentally preferable bid or offer does not exceed by more than five (5) percent (up to a maximum of twenty thousand dollars ($20,000)) the lowest responsive and responsible and best bid from any non-environmentally preferable bid or offer."; and
WHEREAS, the difference between Double Z Construction's bid and Complete General Construction's bid is $5,964.51, or 0.91%; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Bridge Rehabilitation - Riverbend Over Scioto Big Run project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company; and
WHEREAS, it is necessary to provide for construction inspection; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget to establish authority in the correct projects; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately for the rehabilitation of this bridge to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the construction of the Bridge Rehabilitation - Riverbend Road over Scioto Big Run project in an amount up to $654,840.85 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $65,484.09.
SECTION 2. That the 2011 C.I.B. authorized within ordinance 0266-2011 be amended as follows to due to the cancellation of encumbrances from completed projects:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530301-100000 / Bridge Rehabilitation (Carryover) / $0.00 / $37,773.00 / $37,773.00
704 / 530301-100036 / Bridge Rehabilitation - Franklin County(Carryover) / $0.00 / $155,274.00 / $155,274.00
746 / 530301-100019 / Bridge Rehabilitation - Eureka over Dry Run (Carryover) / $0.00 / $2,602.00 / $2,602.00
SECTION 3. That the 2011 C.I.B. authorized within ordinance 0266-2011 be amended as follows to establish funding in the correct project to ensure proper accounting practices:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530301-100015 / Bridge Rehabilitation - Major Bridge Rehab (Voted 2008) / $960,599.00 / ($503,470.00) / $457,129.00
704 / 530301-100000 / Bridge Rehabilitation (Carryover) / $37,773.00 / ($37,773.00) / $0.00
704 / 530301-100000 / Bridge Rehabilitation (Voted 2008) / $511,233.00 / ($8,696.00) / $502,537.00
704 / 530301-100008 / Bridge Rehabilitation - Sylvan Culvert (Carryover) / $12,512.00 / ($12,512.00) / $0.00
704 / 530301-100036 / Bridge Rehabilitation - Franklin County(Carryover) / $155,274.00 / ($155,274.00) / $0.00
746 / 530301-100019 / Bridge Rehabilitation - Eureka over Dry Run (Carryover) / $2,602.00 / ($2,602.00) / $0.00
704 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run(Carryover) / $0.00 / $205,558.00 / $205,558.00
704 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run(Voted 2008) / $0.00 / $512,166.00 / $512,166.00
746 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run (Carryover) / $0.00 / $2,602.00 / $2,602.00
SECTION 4. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, Number 704, and the Build America Bonds Fund, number 746, be authorized as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 704301 / $46,468.34
704 / 530301-100008 / Bridge Rehabilitation - Sylvan Culvert / 06-6600 / 743108 / $12,511.29
704 / 530301-100015 / Bridge Rehabilitation - Major Bridge Rehab / 06-6600 / 760115 / $503,469.83
704 / 530301-100036 / Bridge Rehabilitation - Franklin County / 06-6600 / 743136 / $155,273.63
746 / 530301-100019 / Bridge Rehabilitation - Eureka over Dry Run / 06-6600 / 746119 / $2,601.85
Total Transfer from: $720,324.94
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run / 06-6600 / 740166 / $717,723.09
746 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run / 06-6600 / 731666 / $2,601.85
Total Transfer to: $720,324.94
SECTION 5. That for the purpose of paying the cost of this contract and inspection, the sum of $720,324.94 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, and the Build America Bonds Fund, number 746, as follows:
Contract
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run / 06-6621 / 740166 / $654,840.85
746 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run / 06-6687 / 731666 / $2,601.85
704 / 530301-160666 / Bridge Rehabilitation - Riverbend Road Over Scioto Big Run / 06-6687 / 740166 / $62,882.24
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.