Explanation
This ordinance authorizes the Finance and Management Director to issue a purchase order to Contract Sweepers & Equipment for the purchase of one (1) new Exterra 6330 three cylinder LP Engine rider sweeper. This will be used to keep City garages clear of debris and make them safer for those who use the garage.
On October 28, 2010 the Purchasing Office opened formal bid SA003748. There was only one bidder, Contract Sweepers & Equipment, who was responsive and responsible. Therefore Purchasing and Fleet Management recommend an award to Contract Sweepers & Equipment.
Contract Sweepers & Equipment Contract Compliance number 31-0780604; expiration 05/10/2012.
Fiscal Impact: The 2010 General Fund budget included $1 million dollars for purchases of vehicles and equipment. The cost of this purchase order is $33,800.00 which includes a three year service agreement and a four year labor agreement to install parts.
Emergency action is requested to expedite delivery for this equipment to be used by the Facilities Management Division. As well, the price of the equipment is expected to go up in January 2011, and 4-6 weeks delivery time is anticipated after the actual purchase order is received by the vendor.
Title
To authorize the Finance and Management Director to establish a purchase order with Contract Sweepers & Equipment for the purchase of an Exterra LP Engine Rider Sweeper for the Facilities Management Division; to authorize the City Auditor to transfer funds within the Facilities Management Divsion General Fund budget; to authorize the expenditure of $33,800.00 from the General Fund; and to declare an emergency. ($33,800.00)
Body
WHEREAS, the Facilities Management Division has a need for a rider sweeper for cleaning City garages; and
WHEREAS, the Purchasing Office solicited a formal competitive bid for this equipment through SA003748; and
WHEREAS, bids were opened on October 28, 2010; and
WHEREAS, only one bid was received and evaluated and recommended award to Contract Sweepers & Equipment; and
WHEREAS, an emergency exists in the Facilities Management Division in that it is immediately necessary to enter into contract to purchase said equipment, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order with Contract Sweepers & Equipment for an Exterra 6330 LP Engine Rider Sweeper for Facilities Management.
SECTION 2. That the City Auditor is hereby authorized to transfer within the Facilities Management General Fund budget as follows:
FROM:
Dept/Div: 45-07, Fund: 010, OCA Code 450040, Object Level One: 03, Object Level Three: 3370, Amount $183.00
TO:
Dept/Div: 45-07, Fund: 010, OCA Code 450040, Object Level One: 06, Object Level Three: 6652, Amount $183.00
SECTION 3. That the expenditure of $33,800.00 or so much thereof as may be needed for this purpose, be and is hereby authorized from
Fund 010, Dept 45-05, OCA code 451201, Object Level One:06, Object Level Three: 6652; Amount:$33,617.00
Fund 010, Dept 45-07, OCA code 450040, Object Level One:06, Object Level Three: 6652; Amount: $183.00
SECTION 4. That the monies in the forgoing SECTION 3 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.