Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Dynotec, Inc., for professional engineering services for Valleyview Street Lighting Improvements. This project is for the design of street lighting in the Valleyview area of Columbus on the west side. Currently, there are no street lighting on Valleyview Drive between Hague Avenue and Wilson Road and the surrounding residential areas. The scope of this project is to design street lighting as appropriate for these areas.
2. ENGINEERING CONTRACT AWARD: Dynotec, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals (RFPs)". The RFP were sent out on July 11, 2012, to Dynotec, Inc., E P Ferris and Associates, Inc. and Burgess & Niple, Inc., but Dynotec, Inc. was the only consultant to respond. Their proposal was received and opened on July 25, 2012.
Upon review of this proposal, the bidder was ranked using criteria specified in the City Code, and more specifically: Proposal Quality, Experience of the Team's Personnel, Experience of the Prime, Project Schedule, and Local Workforce. Based upon these criteria, Dynotec, Inc. was selected for this project. Their Contract Compliance Number is 31-1319961, expires 05/02/13, MBE.
3. FISCAL IMPACT: This legislation includes a transfer within the Electricity G. O. Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2012 Capital Improvements Budget to provide sufficient budget authority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Dynotec, Inc.; for the Valleyview Street Lighting Improvements for the Division of Power and Water (Power); to authorize the transfer of $49,173.86 within the Electricity G. O. Bonds Fund; to amend the 2012 Capital Improvements Budget and to authorize the expenditure of $49,173.86 within the Electricity G. O. Bonds Fund ($49,173.86).
Body
WHEREAS, Requests for Proposals were sent out on July 11, 2012, to Dynotec, Inc., E P Ferris and Associates, Inc. and Burgess & Niple, Inc., for engineering services for the Valleyview Street Lighting Improvements; and
WHEREAS, Dynotec, Inc. was the only consultant to respond. Their proposal was received and opened on July 25, 2012; and
WHEREAS, Upon review of this proposal, Dynotec was selected based on the following criteria: proposal quality, experience of the team's personnel, experience of the prime, project schedule, and local workforce; and
WHEREAS, it is necessary to transfer money within the Electricity G. O. Bonds Fund for the Valleyview Street Lighting Improvements; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to design street lighting as appropriate for the Valleyview area of Columbus on the west side; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water (Power), Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Valleyview Street Lighting Improvements, for the preservation of the public health, peace, property, and safety; now therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $49,173.86 within the Electricity G. O. Bonds Fund, Fund 553, Division of Power and Water (Power), Division 60-07, Object Level One 06, Object Level Three 6679, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100002 | 553072 | Various Neighborhood SL | $49,173.86
TRANSFER TO:
Project | OCA | Project Name | Amount
670782-100000 | 553782 | Valleyview SL Improvements | $49,173.86
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Dynotec, Inc., 2931 E Dublin-Granville Road, Suite 200, Columbus, Ohio 43231, for the Division of Power and Water (POWER), for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Power and Water (POWER).
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water (POWER).
SECTION 7. That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated in Section 7 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
440007-100002 | Various Neighborhood SL | $500,000 | $450,826 | -$49,174
670782-100000 | Valleyview SL Improvements | $0 | $49,174 | +$49,174
SECTION 8. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 553, Project 670782-100000, Object Level One 06, Object Level Three 6679, OCA Code 553782, Amount $49,173.86.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.