Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Asebrook & Company Architects for professional services for the design and construction for insulation and exterior sealing of the Central Safety Building, 120 Marconi Boulevard.
The requested services shall include a master plan for investigation and installation of insulation and caulking as needed. This upgrade shall incorporate insulation of exterior walls and sealing and/or resealing of exterior stone according to applicable American Society of Heating, Refrigerating, and Air-Conditioning standards and guidelines, as well as applicable American Society for Testing and Materials guidelines. The master plan shall be developed and approved before design/development drawings are completed.
Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Requests for Statements of Qualifications were advertised on October 5, 2009, and responses were to be submitted on or before October 19, 2009. The City received three statements from the following firms (0 FBE, 0 MBE, 1 AS1): Asebrook & Company Architects, Star Consultants (AS1), and JL Bender, Inc. Architects and Planners, A.I.A.
A three-person committee evaluated the proposals, consisting of two members from the Office of Construction Management and one member from the Division of Police. Asebrook & Company Architects was the highest-ranked firm. They received the number one ranking by all committee members. They scored very well in understanding the project, competence to perform, past performance, tasks defined, proposed schedule, and innovative approach.
Fiscal Impact: The Federal grant does not require any local match. There are no City monies budgeted or planned for this project.
Asebrook & Company Architects Contract Compliance No. 20-2103714 Expiration date October 9, 2010.
Emergency action is requested so that the improvements to be undertaken may begin as soon as possible. Under Federal regulation, these monies must be allocated within eighteen months of the United States Department of Energy formal acceptance and must be fully spent within thirty-six months of award notice. Otherwise, funding must be returned.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Asebrook & Company Architects for professional services for the design and construction for insulation and exterior sealing of the Central Safety Building, 120 Marconi Boulevard; to authorize the expenditure of $95,600.00 from the General Government Grant Fund; and to declare an emergency. ($95,600.00)
Body
WHEREAS, it is necessary to contract with an architectural firm for professional services for the design and construction for insulation and exterior sealing of the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, a three-person evaluation committee recommended Asebrook & Company Architects as the most qualified firm; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a contract with Asebrook & Company Architects for professional services for the design and construction for insulation and exterior sealing of the Central Safety Building, 120 Marconi Boulevard, and to do so as quickly as possible in order to meet the provisions of the Federal ARRA grant and to realize the benefits of the insulation and exterior sealing of the Central Safety Building; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Asebrook & Company Architects for professional services for the design and construction for insulation and exterior sealing of the Central Safety Building, 120 Marconi Boulevard.
SECTION 2. That the expenditure of $95,600.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and hereby is authorized and approved to be expended from the Department of Finance and Management, Department: 45-50, Fund 220, Grant number 459106, Object Level One 06, Object Level Three 6620, OCA Code 459109.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.