Explanation
Background:
Bids were received by the Recreation and Parks Department on December 18, 2012 for the Golf Course Asphalt Improvements Project, as follows:
Status Base Bid Amount
M&D Blacktop MAJ $71,000
Builderscape MAJ $115,500
B&C Blacktop MAJ $125,100
Columbus Asphalt MAJ $146,800
McDaniels Const MBE $168,950
Sheedy Paving MAJ $225,330
Project work consists of:
The work for which proposals are invited consists of: asphalt paving work, earthwork, fine grading, landscaping and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Planning Areas:
Champions Golf Course (11) $19,000
Mentel Memorial Golf Course (25) $11,000
Raymond Memorial Golf Course (8) $29,000
Wilson Road Golf Course (8) $12,000
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
Mark Nance (Contact)
2020 Longwood Ave.
Grove City, OH 43123
614-875-9989 (Phone)
311131599(Contract Compliance) compliant through: 7/2/14
20+ (Columbus Employees)
Fiscal Impact:
$78,100.00
Title
To authorize the City Auditor to transfer $71,000.00 within the voted Recreation and Parks Bond fund 702; to amend the 2012 Capital Improvements Budget Ord. 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for the Golf Course Asphalt Improvements 2013 Project; to authorize the expenditure of $71,000.00, and a contingency of $7,100.00 for a total of $78,100.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($78,100.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on December 18, 2012 for the Golf Course Asphalt Improvements 2013 Project and will be awarded to Pavement Protectors, Inc. dba M&D Blacktop Sealing on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project and to make corrections to the Capital Improvement Budget; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Golf Course Asphalt Improvements Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for the Golf Course Asphalt Improvements Project so that work can be completed in time for the golf season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $71,000.00 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510429-100021(Point of Sale Improvements) 742921 6621 $70,000.00
510429-100004 (Hard Surface Improvements) 722904 6621 $1,000.00
TO:
Project OCA Code Object Level 3 Amount
510429-100024(Champions) 742924 6621 $19,000.00
510429-100023 (Mentel) 721119 6621 $11,000.00
510429-100025 (Raymond) 742925 6621 $29,000.00
510429-100028 (Wilson) 742928 6621 $12,000.00
SECTION 2. That the 2012 Capital Improvements Budget Ord. 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510429-100004/ Point of Sale/ $70,000 (Sit Supported)
Fund 702; Project 510429-100004/ Hard Surface/ $40,000 (SIT Supported)
Fund 702; Project 510429-100024/ Champions/ $0 (Sit Supported)
Fund 702; Project 510429-100023/ Mentel/ $0 (SIT Supported)
Fund 702; Project 510429-100025/ Raymond/ $0 (Sit Supported)
Fund 702; Project 510429-100028/ Wilson/ $0 (Sit Supported)
AMENDED TO:
Fund 702; Project 510429-100004/ Point of Sale/ $0 (Sit Supported)
Fund 702; Project 510429-100004/ Hard Surface/ $39,000 (SIT Supported)
Fund 702; Project 510429-100024/ Champions/ $19,000 (Sit Supported)
Fund 702; Project 510429-100023/ Mentel/ $11,000 (SIT Supported)
Fund 702; Project 510429-100025/ Raymond/ $29,000 (Sit Supported)
Fund 702; Project 510429-100028/ Wilson/ $12,000 (Sit Supported
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for the Golf Course Asphalt Improvements Project.
SECTION 4. That the expenditure of $78,100.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510429-100024(Champions) 742924 6621 $19,000.00
510429-100023 (Mentel) 721119 6621 $11,000.00
510429-100025 (Raymond) 742925 6621 $29,000.00
510429-100028 (Wilson) 742928 6621 $12,000.00
510429-100004 (Hard surface) 722904 6621 $7,100.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.