City of Columbus - File #: 1396-2009

• File #: 1396-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/14/2009
• In control: Safety Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola for backup maintenance services required for continued operation of the Police and Fire 800 MHz Radio System Infrastructure in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $52,026.72 from the General Fund; and to declare an emergency. ($52,026.72)

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/9/2009	1	Columbus City Council	Approved	Pass
11/9/2009	1	COUNCIL PRESIDENT	Signed
10/30/2009	1	Safety Drafter	Sent for Approval
10/30/2009	1	CITY ATTORNEY	Reviewed and Approved
10/30/2009	1	Safety Reviewer	Sent to Clerk's Office for Council
10/29/2009	1	Safety Drafter	Sent for Approval
10/29/2009	1	EBOCO Reviewer	Sent for Approval
10/29/2009	1	ODI DIRECTOR	Reviewed and Approved
10/29/2009	1	Safety Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/27/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	Finance Reviewer	Reviewed and Approved
10/21/2009	1	SAFETY DIRECTOR	Reviewed and Approved
10/20/2009	1	Safety Reviewer	Reviewed and Approved
10/15/2009	1	Safety Reviewer	Reviewed and Approved
10/15/2009	1	Safety Drafter	Sent for Approval
10/14/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola for backup maintenance service which is required to ensure continued operation of the Police and Fire 800 MHz Radio System Infrastructure starting January 1, 2010 through December 31, 2010.  This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code.  Motorola is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems.

      The City accepted the 800 MHz Radio System April 1, 1992.  The new 800 MHz Infrastructure upgrade was funded by Federal Grant Money, and was installed in 2006.  This contract will provide backup field engineering support from Motorola for system failures, factory repair and exchange of high tech circuit board failures, and will allow access to Motorola engineers on an around-the-clock basis.  The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio Infrastructure System.

Bid Information:  Motorola is the only known provider for these type of services.

Contract Compliance:  Contract Compliance Number # 361115800 - Expires:  March 7, 2010.

Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the City's 800 MHz Radio System Infrastructure.

FISCAL IMPACT:  Funds for this expenditure are budgeted in the Division of Support Services' 2009 General Fund operating budget.    The Support Services Division expended $134,749.20 in 2007 for services in 2008, and $52,026.72 in 2008 for these same services in 2009.

Title

To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola for backup maintenance services required for continued operation of the Police and Fire 800 MHz Radio System Infrastructure in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $52,026.72 from the General Fund; and to declare an emergency.  ($52,026.72)

Body

WHEREAS, the Division of Support Services is responsible for the Police and Fire communications systems; and

WHEREAS, the Division of Support Services has a need to enter into contract with Motorola for a Backup Service Maintenance Agreement for the Police and Fire 800 MHz Radio Infrastructure; and

WHEREAS, Motorola is the only known company that can provide essential backup service 24 hours a day, seven days a week, for these systems; and

WHEREAS, this agreement is being established under the Sole Source Provision provided in Section 329.07 of the Columbus City Codes; and

WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract to support the Police and Fire communications systems, thereby preserving the public peace, health, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Public Safety be and is hereby authorized and directed to enter into a Backup Service Maintenance Agreement with Motorola for the Police and Fire 800 MHz Radio Infrastructure System for the period of January 1, 2010 through December 31, 2010.

SECTION 2.  That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.  

SECTION 3.  That for the purpose stated in Section 1 hereof, the expenditure of $52,026.72, or so much thereof as may be needed, is hereby authorized from:

Div.  30-02 |fund:  010 | Obj. Level 1:  03 | Obj. Level 3:  3372 | OCA:  320104 | Amount: $52,026.72

SECTION 4.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.