Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department modify an existing contract with GPD Group for the Alkire Park Improvements - Phase 1 Design Project. The modification amount being authorized by this ordinance is $13,600.00.
In 2007, the Columbus Recreation and Parks Department acquired 110 acres of former farmland on the City's east side, near the Village of Galloway. The property is located within the Big Darby Tier One Environmental Preservation area. It is considered a key preservation site for the watershed on the boundary of Columbus and the Big Darby Creek. As part of the acquisition, 25 acres of land was set aside for a future neighborhood park for Columbus residents in the Laurel Greene and Southwest Airport neighborhoods.
This design contract for Alkire Road Park includes producing all bidding and construction documents necessary to build out phase 1 of the master plan for Alkire Park. Phase 1 includes site earthwork, demolition, utilities, hardscapes, structures, landscaping, playground improvements, and site furnishings.
A modification for this contract is needed to complete the detailed design phase and furnish complete construction documents for bidding due to the unanticipated permitting requirements from Franklin County and Prairie Township, causing the need to increase the consultant's contract amount.
Principal Parties:
Glaus, Pyle, Schomer, Burns, and Dehaven DBA GPD Group
1801 Watermark Drive, Suite 210
Columbus, Ohio 43215
Jeff Evans, PE, 614-210-0751
Contract Compliance Number: 006560
Contract Compliance Expiration Date: May 24, 2025
Emergency Justification: Emergency action is requested to ensure that the design is completed by fall 2023 so that construction stays on schedule, minimizing the impact of supply chain issues and escalation of costs for the project.
Benefits to the Public: Alkire Park will be a significant greenspace for the Westland Community. The scale of park will allow for direct neighborhood connections to preserved prairie land, open space, a new playground, and the Camp Chase Greenway Trail.
Community Input/Issues: The Westland Area Commission has been advocating for the development of Alkire Park for several years. Input has been gathered during the master planning and programming phases of Alkire Park development with Westland Area Commission, the Darby Accord Advisory Group, and Prairie Township.
Area(s) Affected: Westland (52)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by providing quality recreational parks, trails, and easy connectivity for Columbus residents of all ages.
Fiscal Impact: The expenditure of $116,998.00 was legislated for the Alkire Park Improvements - Phase 1 Design Project by Ordinance 2038-2021. This ordinance will provide funding that will modify the previously authorized amount by $13,600.00. $13,600.00 is budgeted and available in the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $130,598.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with GDP Group for the Alkire Park Improvements - Phase 1 Design Project; to authorize the expenditure of $13,600.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($13,600.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with GDP Group for the Alkire Park Improvements - Phase 1 Design Project; and
WHEREAS, it is necessary to authorize the expenditure of $13,600.00 from the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract to ensure that the design is completed by fall 2023 so that construction stays on schedule, minimizing the impact of supply chain issues and escalation of costs for the project, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with GDP Group for the Alkire Park Improvements - Phase 1 Design Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $13,600.00 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. For the purpose stated in Section 5, the expenditure of $13,600.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.