Explanation
This legislation authorizes the Public Service Department, Transportation Division to enter into a contract in an amount up to $333,730.68 for the Slurry Seal 2006 project and to pay construction inspection costs up to $23,361.15. This improvement details the application of Asphalt Emulsion Slurry Seal, Type 2 to residential streets in order to extend pavement life. The estimated Notice to Proceed date is May 31, 2006. The contractor for this project has been given 60 days to complete the construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Two (2) bidders/suppliers were solicited (2 majority, no minority) and two bids were received (3 majority, no minority) and tabulated on April 20, 2006 as follows:
bidder / bid amount
American Pavement, Incorporated / $333,730.68
Municipal Construction / $371,069.00
Strawser Paving Company, Incorporated / $406,145.81
Award of a contract is recommended to American Pavement, Incorporated, contract compliance number 31-1409601 (expires April 14, 2008), as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: Funding for this project is budgeted and available within the Transportation Division's 2005 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Resurfacing project. Past years' authorizations for slurry seal were $163,721.48 in 2004 (Ordinance 1100-2004 passed by Council July 19, 2004) and $495,926.58 in 2005 (Ordinance 1145-2005 passed July 18, 2005).
Emergency action is requested so that construction may begin on May 31, 2006.
Title
To authorize the Public Service Director to enter into a contract with American Pavements, Incorporated, for the Slurry Seal 2006 project for the Transportation Division; to authorize the expenditure of $357,091.83 from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency. ($357,091.83)
Body
WHEREAS, bids were received and tabulated on April 20, 2006 for the Slurry Seal 2006 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed on the estimated notice to proceed date of May 31, 2006, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with American Pavements, Incorporated, 7475 Montgomery Drive, Plain City, Ohio 43064, for the construction of Slurry Seal 2006 improvement project in the amount of $333,730.68 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $23,361.15.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $357,091.83, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530282.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.