Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into a software maintenance and support agreement with Hach Company for the Water Information Management System (WIMS). The original agreement (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010. The agreement was most recently renewed by authority of ordinance 1579-2013, passed July 22, 2013, through purchase order EL014823. This contract will provide another year of maintenance and support for the period October 1, 2014 to September 30, 2015, at a cost of $8,580.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source procurement provisions of Section 329.07 of the Columbus City Code; as it has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
FISCAL IMPACT:
In 2012 and 2013, the Department of Technology legislated $17,707.00 and $8,136.00 respectively with Hach Company for software maintenance and support services. This request in the amount of $8,580.00, has been budgeted and identified within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $59,576.00.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract agreement in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor: Hach Company F.I.D/C.C.#: 42 - 0704420 Expiration Date: 04/29/2016
Title
To authorize the Director of the Department of Technology and the Director of Public Utilities to enter into a contract with Hach Company for software maintenance and support on the WIMS system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $8,580.00 from the Department of Technology Internal Services Fund; and to declare an emergency. ($8,580.00)
Body
WHEREAS, the Director of the Department of Technology and the Director of the Department of Public Utilities have a need to enter into a contract for software maintenance and support with Hach Company; to enable the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information and reporting; and
WHEREAS, this contract provides software maintenance and support on the Water Information Management System (WIMS) and obligates the vendor to provide upgrades, new releases and technical support for the software licensed to the Department of Public Utilities for a one (1) year term period from October 1, 2014 through September 30, 2015, in the amount of $8,580.00; and
WHEREAS, WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently; and
WHEREAS, this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operations of the City in that it is immediately necessary for the Directors of the Department of Technology (DoT) and the Department of Public Utilities (DPU) to enter into a contract with Hach Company to provide software maintenance and support on the WIMS system, so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities are hereby authorized to enter into a contract with Hach Company to provide software maintenance and support on the Water Information Management System (WIMS) in the amount of $8,580.00 for a one (1) year term period from October 1, 2014 through September 30, 2015.
SECTION 2: That the expenditure of $8,580.00 or so much thereof as may be necessary is hereby authorized to be expended from Div.:47-01|Fund:514 as follows:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $523.38| Electricity/Power
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $3,329.04| Water
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $3,732.30| Sanitary Sewers & Drains
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $995.28| Storm Water
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.