Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations, requires the wherewithal to respond to facility renovation needs that are not budgeted or provided by the Division of Facilities Management or Office of Construction Management, in order to correct inadequacies with equipment and general facility improvements at its various facilities. The City recently received a grant from the Federal Emergency Management Agency for expenses that occurred during the windstorm that occurred in the City in September of 2008. This ordinance will appropriate those funds for the purpose of performing repairs involved to correct these deficiencies. All work will be conducted in accordance with the competitive bidding provisions of the City Code.
2. FISCAL IMPACT
The City received funding in the amount of $369,472.00 from the Federal Emergency Management Agency from expenses that occurred during the windstorm that occurred in the Fall of 2008. The funding from this grant will be transferred from the General Government Grant Fund to the Street Construction Maintenance and Repair Fund and funding in the amount of $369,472.00 necessary for these facility renovations will be set up on an Auditor's Certificate.
Title
To authorize the transfer $369,472.00 between the General Government Grant Fund and the Street Construction Maintenance and Repair Fund; to appropriate $369,472.00 within the Street Construction Maintenance and Repair Fund; and to authorize the establishment of an Auditor's Certificate to fund facilities renovation projects for the Division of Planning and Operations. ($369,472.00) (AMENDED BY ORD. 1241-2009 PASSED 10/5/2009)
Body
WHEREAS, the Division of Planning and Operations has facility renovation needs that need to be addressed; and
WHEREAS, the Divisions of Planning and Operations incurred expenses during the wind storm in the fall of 2008 and the Federal Emergency Management Agency (FEMA) provided a grant to the City in order to reimburse these expenses in the amount of $369,472.00; and
WHEREAS, these funds have been received by the City and are available within the General Government Grant Fund; and
WHEREAS, it is necessary to authorize the transfer of these funds to the Street Construction Maintenance and Repair Fund and appropriation within this fund; and
WHEREAS, an Auditor's Certificate will be created in the amount of $369,472.00 against which funds will be incrementally authorized for expenditure; and
WHEREAS, all contracts will be conducted in accordance with provisions of the City Code; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the amount of $369,472.00 is hereby transferred from the General Government Grant Fund, Fund 220, Grant 459087, Dept 45, OL3 5501 to the unappropriated balance of the Street Construction Maintenance and Repair Fund as follows:
Fund / Fund Name / Dept.-Div. / OCA / O.L. 3 Code / Amount
265 / Street Construction Maintenance Repair Fund / 59-11 / 591117 / 0886 / $369,472.00
Section 2. That the sum of $369,472.00 be and hereby is appropriated from the unappropriated balance of Fund 265, the Street Construction, Maintenance and Repair Fund, from any and all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009, to the Division of Planning and Operations, Dept.-Div. 59-11, Minor Object Code 3370 and OCA Code 591117.
Section 3. That the monies appropriated in Sections 2 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor be and hereby is directed to establish an Auditor's Certificate in the amount of $369,472.00 to fund necessary Division of Planning and Operations facility renovation projects, of which the expenditure will be authorized incrementally from this Auditor's Certificate as the projects are bid and awarded for these facility improvements.
Fund / Dept.-Div / OCA / Minor Object Code /Amount
265 / 59-11 / 591117 / 3370 / $369,472.00
Section 5. That all contracts will be issued in accordance with the provisions of the City Codes, 1959.
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.