Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with AlxTel, Inc. for the purchase of Tableau License, Maintenance, Support & Training Services Renewal for a total cost of $222,621.70.
Tableau is a data visualization and business intelligence tool used by several City Departments. It provides instantaneous insight by transforming data into visually appealing and interactive visualization. It helps the user see and understand the data quickly and find patterns that otherwise may be very difficult to detect and understand.
The Department of Technology, Fiscal Department, solicited Information for Bids for the Tableau License, Maintenance, Support & Training Services Renewal contract. The project was formally advertised on the Vendor Services portal from March 6, 2026, to March 27, 2026. The city received eleven (11) responses on March 27, 2026. The responding firms were:
Company Name Bid Amount City/State
|
AlxTel, Inc. |
$222,621.70 |
Silver Spring, MD |
|
Axelliant LLC |
$222,821.16 |
Chicago, IL |
|
vCloud Tech Inc. |
$223,288.22 |
Rolling Hills Estates, CA |
|
Concourse Tech Inc |
$224,554.45 |
New York, NY |
|
American Business Solutions Inc |
$225,614.00 |
Lewis Center, OH |
|
vPrime Tech Inc |
$226,770.21 |
Houston, TX |
|
Brown Enterprise Solutions |
$229,021.70 |
Lewis Center, OH |
|
Tech Advanced Computers Inc |
$229,205.00 |
Pensacola, FL |
|
R3 Uniq Inc |
$235,671.39 |
Bettendorf, IA |
|
Umer Muhammed |
$285,090.25 |
Clute, TX |
|
Acachi LLC |
$290,299.05 |
Austin, TX |
Award is to be made to AlxTel, Inc as the lowest responsive and responsible and best bidder for their bid of $222,621.70.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against AlxTel, Inc.
The term of this agreement shall be from July 25, 2026 to July 24, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms.
CONTRACT COMPLIANCE
Vendor Name: AlxTel, Inc
Vendor Acct. #: 046778
CC-046778; Expiration Date 11/10/2027
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $222,621.70.
Title
To authorize the Director of the Department of Technology to enter into a contract with AlxTel, Inc for the purchase of Tableau License, Maintenance, Support & Training Services Renewal and to authorize the expenditure of $222,621.70 from the Department of Technology, Information Services Operating Fund. ($222,621.70)
Body
WHEREAS, the Department of Technology has a need for Tableau License, Maintenance, Support & Training Services Renewal; and
WHEREAS, Tableau is a data visualization and business intelligence tool used by several City Departments. It provides instantaneous insight by transforming data into visually appealing and interactive visualization. It helps the user see and understand the data quickly and find patterns that otherwise may be very difficult to detect and understand; and
WHEREAS, DoT solicited bids via RFQ032272 for the purchase of the above-described software support. and award is to be made to AlxTel, Inc as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with AlxTel, Inc for the purchase of Tableau License, Maintenance, Support & Training Services Renewal at a cost of $222,621.70; and
WHEREAS, the term of this agreement shall be from July 25, 2026 to July 24, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director enter into contract with AlxTel, Inc for the purchase of Tableau License, Maintenance, Support & Training Services Renewal; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with AlxTel, Inc. for the renewal purchase of Tableau License, Maintenance, Support & Training Services Renewal at a cost of $222,621.70, for a one (1) year term, starting on July 25, 2026 and ending July 24, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be renewed for three (3) additional one-year terms.
SECTION 2. That the expenditure of $222,621.70, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 1281-2026 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.