Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract with Best Equipment Co., Inc. for the purchase of one (1) Labrie Automizer HD Right Hand ASL garbage truck, on behalf of the Department of Public Service, Division of Refuse Collection. This purchase will assist the Division with adding to the city-owned fleet of operable garbage trucks and preserving the current schedule for refuse collection throughout the City.
The Division of Refuse Collection provides waste pick-up and disposal service throughout the City of Columbus. Due to long lead times associated with the production and delivery of new vehicles, and needed repairs and/or the replacement of current vehicles, this critical operation does not have enough functional vehicles to fulfill daily operations. Therefore, the purchase of a readily available vehicle appropriate for this type of operation is necessary to avoid the interruption of City scheduled refuse collection services.
Best Equipment Co., Inc. is offering to allow the City to purchase this truck. Due to the urgent need and very long production delays for new trucks, the Department of Public Service feels it is in the best interest of the City of Columbus to purchase this ready-to-use vehicle. The Division of Fleet Management has approved the purchase of this truck. This truck will be a one for one replacement of a truck already removed from service due to repair costs exceeding its value.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Best Equipment Co., Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Best Equipment Co., Inc., is CC007016 and expires 06/05/2026.
3. FISCAL IMPACT
An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project and to align the budget with unencumbered cash. Cash and appropriation also need to be transferred between projects within the Refuse Bond Fund, Fund 7703, to align cash and appropriation with the proper project.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Refuse Collection can provide uninterrupted waste pick-up and disposal service throughout the City of Columbus.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program
6. EMERGENCY DESIGNATION
Emergency action is requested to expedite the purchase of the Labrie Automizer HD Right Hand ASL garbage truck, due to the current shortage of operable and immediately available city-owned trucks, so that the current collection activities remain on schedule, preserving the public health, peace, property, safety and welfare.
Title
To amend the 2024 Capital Improvement Budget; to authorize the transfer of funds between projects within the Refuse Bond Fund; to authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Refuse Collection, to enter into contract with Best Equipment Co., Inc. for purchase of one (1) Labrie Automizer HD Right Hand ASL garbage truck; to authorize the waiver of the competitive bidding provisions of Columbus City Code; to authorize the expenditure of up to $428,892.50 from the Refuse Bond Fund; and to declare an emergency. ($428,892.50)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection has a need for one (1) Labrie Automizer HD Right Hand ASL garbage truck; and
WHEREAS, the Director of Finance and Management is authorized to enter into a contract with Best Equipment Co., Inc. for purchase of one (1) Labrie Automizer HD Right Hand ASL garbage truck for the Division of Refuse Collection; and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 to procure this equipment due to the shortage of operable garbage trucks, the immediate need to continue current refuse collection schedules; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to provide sufficient budget authority for the requisite expenditure; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Refuse Bond Fund, Fund 7703, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure from the Refuse Bond Fund, Fund 7703, for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of the one (1) Labrie Automizer HD Right Hand ASL garbage truck with Best Equipment Co., Inc. for immediate use so current refuse collection activities are not interrupted, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be and is hereby amended to provide sufficient budget authority for the expenditure as follows:
Fund / Project / Project Name / Current / Change / Amended
7703 / P520004-100005 / Alum Creek Remediation - Facilities Improvements (Voted Carryover) / $275,621 / ($128,810) / $146,811
7703 / P520001-100000 / Mechanized Collection Equipment (Voted Carryover) / $5,494,815 / $128,810 / $5,623,625
SECTION 2. That the transfer of $128,810.13, or so much thereof as may be needed, is hereby authorized between projects between within the Refuse Bond Fund, Fund 7703, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into contract and establish a purchase order with Best Equipment Co., Inc. for the purchase of one (1) Labrie Automizer HD Right Hand ASL garbage truck, for the Department of Public Service, Division of Refuse Collection.
SECTION 4. That the expenditure of $428,892.50, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), Project P520001-100000 (Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers are authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.