Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Development to enter into a renewal service contract with Environmental Remediation Contractor LLC., to address citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and maintained parcels and right of way by facilitating the identification, clean-up, and disposal of said items, in an amount up to $400,000.00. The renewal will extend the contract to June 30, 2027.
Original contract amount $ 300,000.00 Ord# 1674-2024 PO455318
MOD No. 1 amount $ 325,000.00 Ord# 1233-2025 PO520441
MOD No. 2 amount $ 400,000.00
Total contract amount $1,025,000.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds requested under this modification is in an amount up to $400,000.00.
2. The need for additional services was foreseen at the time the initial contract was awarded, and renewals were built into the initial Ord# 1674-2024, and the final renewal is now being requested.
3. It is in the City’s best interest to continue with the Environmental Remediation Contractor LLC current contract as they are experienced in conducting highly specialized waste identification, clean-up, and disposal services of solid waste and hazardous materials on city-owned and maintained parcels. Their past performance demonstrated efficiency, timeliness, compassion, and care for the environment and any affected individuals. The department advertised RFQ027304 and accepted bids through Vendor Services from March 26, 2024, to May 8, 2024. The department notified 460 registered vendors, three (3) bids were received, and two were deemed non-responsive, under the authority of Columbus City Code Section 329.19.
4. The price for the additional services in this renewal was determined by the city's increased number of complaints, that has resulted in an increased need for timely, cost-effective waste removal services.
When the City of Columbus receives complaints about solid waste, trash, hazardous materials, litter, and debris on city-owned and/or maintained parcels and rights-of-way, the Development Program Manager will conduct a thorough inspection and upon identifying the areas that require remediation, the Program Manager will then coordinate with the contractor to initiate the clean-up and disposal process.
The department advertised RFQ027304 and accepted bids through Vendor Services from March 26, 2024, to May 8, 2024. The department notified 460 registered vendors, three (3) bids were received, and two were deemed non-responsive.
The Director of the Department of Development requests to renew the contract with the most responsive, responsible, and best bidder, Environmental Remediation Contractor LLC to purchase waste identification, clean-up, and disposal services with on city-owned and maintained parcels and right of ways but not limited to foliage/brush removal.
Funding provides remediation services that city departments are not trained to conduct.
Contract Compliance: The vendor number is 015330 and expired 12/17/2027.
Fiscal Impact: Funding in an amount up to $400,000.00 is available within the Division of Housing Stability’s 2026 General Fund budget.
Title
To authorize the Director of the Department of Development to renew a service contract with Environmental Remediation Contractor LLC, in an amount up to $400,000.00 to facilitate addressing citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and/or maintained parcels and right of way by facilitating the identification, clean-up, and disposal of said items; and to authorize the expenditure of up to $400,000.00 within the Housing Stability Division’s General Fund budget. ($400,000.00)
Body
WHEREAS, the Department of Development has a need to purchase waste identification, clean-up, and disposal services on city-owned and/or maintained parcels and right of ways but not limited to foliage/brush removal; and
WHEREAS, the Department of Development advertised RFQ027304 and solicited bids on May 8, 2024 and selected the most responsive, responsible, and best bidder, which is Environmental Remediation Contractor LLC.; and
WHEREAS, this legislation authorizes the Director of the Department of Development to renew a service contract with Environmental Remediation Contractor LLC, in an amount up to $400,000.00 to facilitate addressing citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items; and
WHEREAS, the expenditure in an amount up to $400,000.00 from the Housing Stability Division’s General Fund budget is necessary; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Development to authorize the Director to enter into contract with Environmental Remediation Contractor LLC., for the final renewal option for environmental clean-up services; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to renew a service contract with Environmental Remediation Contractor LLC, in an amount up to $400,000.00 to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items. This is the final renewal and will extend the contract to June 30, 2027.
SECTION 2. That for the purpose stated in Section 1, the expenditure of $400,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept Div 4412 (Housing Stability), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That this modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.