Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group to provide design services for the Bi-Annual Bridge Assessments 2024-2026 Project. The contract amount is $146,886.53, with a contingency of $20,000.00 for a total of $166,886.53 being authorized by this ordinance.
The Recreation and Parks Department owns and maintains over 109 bridge, boardwalks, and culvert structures. This inventory is continually expanding as the Department advances its greenway trail program and constructs new parks and facilities.
The bi-annual bridge assessment program is dedicated to upholding the safety standards of bridges while also establishing dependable cost forecasts for future enhancements. Recreation and Parks’ assessment approach is aligned with the protocols of the Ohio Department of Transportation bridge inventory and inspection program. This will allow the Department to meet its unique objectives and seamlessly integrate with the asset planning software developed in collaboration with Ameresco. This strategic alignment ensures that the program not only prioritizes safety but also optimizes resource allocation for sustained infrastructure improvements.
As part of this contract, the consultant will audit all Recreation and Parks bridge structures in the asset planner software and identify a bridge renovation program for the next two fiscal years based on the audit results.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services and Bonfire, in accordance with City Code Section 329, on April 10, 2024 and received by the Recreation and Parks Department on May 1, 2024. Bids were received from the following companies:
Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group (MAJ)
Compass Infrastructure Group (WBE)
American Structurepoint (MAJ)
VS Engineering (WBE)
Resource International (WBE)
Burgess and Niple (MAJ)
Carpenter Marty Transportation (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
Principal Parties:
Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group
1801 Watermark Drive, Suite 210
Columbus, Ohio 43215
Scott Jaffe, (614) 588-8955
Contract Compliance Number: 006560
Contract Compliance Expiration Date: May 24, 2025
Emergency Justification: Emergency action is requested in order to assess structures for necessary improvements to maintain public safety in the use of departmental infrastructure.
Benefits to the Public: This program follows best management practices to ensure the safety of Recreation and Parks’ bridge, culvert, and boardwalk infrastructure.
Community Input/Issues: Community 311 requests will be considered during the structure evaluation process.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving overall safety and design standards.
Fiscal Impact: $166,886.53 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group for the Bi-Annual Bridge Assessments 2024-2026 Project; to authorize the expenditure of $166,886.53 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($166,886.53)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group for the Bi-Annual Bridge Assessments 2024-2026 Project; and
WHEREAS, it is necessary to authorize the expenditure of $166,886.53 from the Recreation and Parks Voted Bond Fund; and,
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group in order to assess structures for necessary improvements to maintain public safety in the use of departmental infrastructure, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group for the Bi-Annual Bridge Assessments 2024-2026 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $166,886.53 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.