Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water and Power to enter into a contract modification for consulting services with BBCO Design LLC for the Space Planning Study, in an amount up to $225,000.00, and authorizes the City Auditor to transfer funds within the Electricity Operating Fund.
Columbus Water and Power (CWP), Division of Power, is ceasing operations at the administration building located at 3500 Indianola Avenue. A space planning study was needed to assist CWP to define space types and size requirements, along with possible high-level assessment of potential future locations for the relocation of the staff and operations from this location, and potentially from other CWP locations.
The community area is “99 - City-Wide”.
1.1 Amount of additional funds to be expended: $225,000.00
Original Contract Amount: $273,186.00(ORD 3153-2024 PO488088)
Modification #1 Amount: $504,633.00(ORD 0813-2026 PO587597)
Modification #2 Amount: $255,000.00(ORD 2479-2026 PO TBD)
Modification #3 Amount: $225,000.00(current)
Total (Orig. + Modification): $1,257,819.00
1.2. Reason other procurement processes are not used:
This contract was put in place to plan space needed for the relocation of CWP personnel. The original contract allowed for the relocation of employees at 910 Dublin Rd and this modification is for additional services related to the relocation of DOP employees from 3500 Indianola Avenue to 1250 Fairwood Avenue. Another procurement process is not needed.
1.3. How cost of modification was determined:
The cost of the modification was determined based upon existing rates and allowable expenses already established in the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This contract will assist Columbus Water & Power with planning, analyzing, and providing design services related to the relocation of administrative staff. At this time no community outreach or input is anticipated.
3. CONTRACT COMPLIANCE INFORMATION:
BBCO Design LLC’s contract compliance number is CC040053 and expires 11/13/27.
As part of their proposal, BBCO Design LLC has proposed the following three subcontractors to perform contract work:
Company Name City/State ODI Certification Status
AECOM Services of Ohio, Inc. Columbus, Ohio MBE
Schaefer Columbus, Ohio WBE
Advanced Engineering Consultants Ltd. Columbus, Ohio MBE
The certification of BBCO Design LLC and the above companies was in good standing at the time of the contract modification.
4. FISCAL IMPACT
$225,000.00 is budgeted and available for this modification within the Electricity Operating Fund, Fund 6300.
Title
To authorize the Director of Columbus Water and Power to modify and increase the contract with BBCO Design LLC, for the Space Planning Study Project; to provide funding for the purchase of design services; to authorize the transfer of $225,000.00 within the Electricity Operating Fund; and to authorize an expenditure of up to $225,000.00 from the Electricity Operating Fund to pay for the contract modification. ($225,000.00)
Body
WHEREAS, Columbus Water and Power is engaged in the Space Planning Study Project; and
WHEREAS, Contract No. PO488088 was authorized by Ordinance No. 3153-2024 for the Space Planning Study Project; and
WHEREAS, a contract modification was authorized by Ordinance 0813-2026 to fund additional consulting services; and
WHEREAS, a contract modification was authorized by Ordinance 2479-2026 to fund the needed Department of Development relocation consulting services; and
WHEREAS, a planned contract modification is needed to fund continued consulting services; and
WHEREAS, it is necessary to authorize the transfer of $225,000.00 from within the Electricity Operating Fund; and
WHEREAS, it is necessary to expend funds from the Electricity Operating Fund, Fund 6300, to pay for the contract modification; and
WHEREAS, it has become necessary in the usual daily operation of Columbus Water and Power to authorize the Director of Columbus Water and Power to execute the contract modification for professional consulting services with BBCO Design LLC, for the Space Planning Study Project to continue services performed under the contract on behalf of the Division of Power; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water and Power is hereby authorized to modify and increase the general consulting services contract with BBCO Design LLC, 326 South High St Suite 500, Columbus, OH 43215; for the Space Planning Study project, in an amount up to $225,000.00.
SECTION 2. That an expenditure of $225,000.00, or so much thereof as may be needed, is hereby authorized within the Electricity Operating Fund, Fund 6300 to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the transfer of $225,000.00 or so much thereof as may be needed, is hereby authorized within the Electricity Operating Fund, per the account codes in the attachment to this ordinance.
SECTION 6. That for the purpose stated in Section 1, the expenditure of $225,000.00 or so much thereof as may be needed, be and is hereby authorized in Object Class 03 Services from within the Electricity Operating Fund, per the accounting codes in the attachment to this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.