Explanation
1. BACKGROUND
This legislation is being submitted in order to repeal Ordinance No. 1860-2012, which was created to authorize the Finance & Management Director to enter into contract for the purchase of three (3) Bell Manual Side Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option from Center City International Trucks for Division of Refuse Collection.
Since the award the vendor has stated it cannot produce the requested vehicles due to the inability to acquire the specified engine type and size. Therefore a new award must be completed to purchase diesel powered manual side loader refuse trucks.
The Department of Public Service recommends the new award of the contract as follows:
Vendor / Unit Cost / Cost of 2 Inspections / Total Cost for 4 Trucks with Diesel Option plus inspection
FYDA Freightliner / $150,250.00 / $4,000.00 / $605,000.00
2. CONTRACT COMPLIANCE
The contract compliance number for FYDA Freightliner is 31-0789102 and expires 09/07/2014.
3. FISCAL IMPACT
This expense is budgeted within the 2012 Capital Improvement Budget.
3. EMERGENCY DESIGNATION
Emergency Action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that the Division of Refuse has the equipment to pick up the daily waste stream of the City of Columbus residents and to secure the vehicles before the bid expires.
Title
To repeal Ordinance No. 1860-2012; to cancel Auditor Certificate AC034112; to authorize the Finance & Management Director to enter into contract with FYDA Freightliner for the purchase of four (4) GS Products diesel powered manual side loader refuse trucks and to establish funding for Division of Refuse Collection personnel to inspect the vehicles during the manufacturing; to authorize the expenditure of $605,000.00 within the Refuse G.O. Bonds Fund; and to declare an emergency. ($605,000.00)
Body
WHEREAS, Ordinance No. 1860-2012, authorized the Finance & Management Director to enter into contract with Center City International Trucks for the purchase of three (3) Bell Manual Side Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option from for Division of Refuse Collection, and
WHEREAS, the vendor has stated it cannot produce the requested vehicles due to the inability to acquire the specified engine type and size. Therefore a new award must be completed to purchase diesel powered manual side loader refuse trucks, and
WHEREAS, this ordinance will repeal ordinance no. 1860-2012 and cancel auditor certificate AC034112; and
WHEREAS, there is still a need to replace Manual Side Loader Refuse Trucks Refuse Trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into contract to purchase GS Products Manual Side Loader Refuse Trucks with Diesel Power, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance No. 1860-2012 is hereby repealed.
SECTION 2. That Auditor Certificate AC034112 is hereby cancelled.
SECTION 3. That the Finance and Management Director be and is hereby authorized to enter into a one-time agreement with FYDA Freightliner Columbus, Inc., 1250 Walcutt Rd. Columbus, OH 43228, for the purchase of four (4) GS Products Manual Side Loader Refuse Trucks with diesel power and funding for City personnel to inspect the manufacturing facility during the manufacturing of these vehicles, at a total cost of $605,000.00.
SECTION 4. That City Council has determined that it is in the best interest of the City of Columbus that the formal competitive bidding requirements of Section 329.06 of the City Code be and are hereby waived for the purchase of these Manual Side Loader Refuse Trucks.
SECTION 5. That the expenditure of $605,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Refuse G.O. Bonds Fund, number 703, as follows for the Division of Refuse Collection, Dep-Div 59-02:
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100006 / Mechanized Collection System - Semi-Automatic / 06-6651 / 730106 / $605,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.