Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into a Construction Guaranteed Maximum Reimbursement Agreement with Gay Street Condominium, LLC for storm sewer and landscaping work related to the Downtown Streetscape - Gay Street (Normandy to 6th) project.
The City of Columbus and Gay Street Condominium, LLC are engaged in a Public-Private Partnership (3P) to make streetscape improvements along Gay Street from Normandy Avenue to 6th Street in support of the second phase of the Bishop’s Walk condominium project in Downtown Columbus.
Ordinance No. 1225-2015, as passed by City Council on May 18, 2015, authorized the Director of Public Service to enter into a contract with Columbus Asphalt Paving in the amount of $317,923.19 for associated construction costs and to provide for the payment of construction administration and inspection costs in the amount of $47,688.48.
Gay Street Condominium, LLC is undertaking storm sewer and landscaping improvements within the limits of the aforementioned project that will be more closely coordinated with other private improvements it has commissioned. The city has agreed to reimburse Gay Street Condominium, LLC up to $70,000.00 to offset the projected cost of the aforementioned storm sewer and landscaping improvements.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Gay Street Condominium, LLC is 20-4285575. The expiration date is 9/15/17.
3. FISCAL IMPACT
Funds in the amount of $70,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting City Council consider this ordinance as an emergency measure in order to encumber funds to pay for construction administration and inspection services, which are necessary to facilitate the construction of these improvements so as to maintain the project schedule and meet community commitments.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a Construction Guaranteed Maximum Reimbursement Agreement with Gay Street Condominium, LLC, for an amount of up to $70,000.00 for work related to the Downtown Streetscape - Gay Street (Normandy to 6th) project; and to authorize the expenditure of $70,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($70,000.00).
Body
WHEREAS, the City of Columbus and Gay Street Condominium, LLC are engaged in a Public-Private Partnership (3P) to make streetscape improvements along Gay Street from Normandy Avenue to 6th Street in support of the second phase of the Bishop’s Walk condominium project in Downtown Columbus; and
WHEREAS, Gay Street Condominium, LLC is undertaking work within the limits of the project, including storm sewer and landscaping improvements that will be more closely coordinated with private improvements; and
WHEREAS, this ordinance authorizes the Director of the Department of Public Service to enter into a Construction Guaranteed Maximum Reimbursement Agreement with Gay Street Condominium, LLC in an amount of up to $70,000.00 for the additional work associated with the Downtown Streetscape - Gay Street (Normandy to 6th) project; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to encumber funds to pay for the construction administration and inspections services so as to facilitate the construction of these improvements in order to maintain the project schedule and meet community commitments, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530303-100000 / Columbus Housing Initiatives (Voted Carryover) / $1,079,570.00 / ($70,000.00) / $1,009,370.00
704 / 530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) (Voted Carryover) / $365,612.00 / $70,000.00 / $435,612.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bonds Fund, Fund 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530303-100000 / Columbus Housing Initiatives / 06-6600 / 591145 / $70,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) / 06-6600 / 740109 / $70,000.00
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to enter into a Construction Guaranteed Maximum Reimbursement Agreement with Gay Street Condominium, LLC, for work associated with the construction of public infrastructure improvements in connection with the Downtown Streetscape - Gay Street (Normandy to 6th) project.
SECTION 4. That for the purposes of paying the cost of this contract and the cost of the City performing construction administration and inspection services, the sum of up to $70,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530801-100009 / Downtown Streetscape - Gay Street (Normandy to 6th) / 06-6631 / 740109 / $70,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.