Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. for general architectural/engineering consulting services for space planning, design, and construction administration for the replacement of current Fire Station 2/3 at 150 East Fulton Street and demolish the existing station.
A new Fire Station at 222 Greenlawn Avenue is in construction and is expected to be completed late this year. When it is completed both units (2/3) at 150 East Fulton will be relocated to the Greenlawn address. Then the Fulton station will be demolished and a new Station will be constructed. When both Stations are complete the Greenlawn facility will be identified as Fire Station 2 and the Fulton Street facility will be known as Fire Station 3.
The selection of the vendor for professional services was conducted in accordance with the competitive bidding provisions of the Columbus City Codes. A Request for Statements and Qualifications was issued and seven proposals were received (0 FBE, 0 MBE): Phillip Markwood Architects, Inc., Jerome Scott, JL Bender, Architects and Engineers, MSA, DLZ Architecture, Inc., Harris, and M+A. An evaluation committee representing the Department of Public Safety, the Department of Finance and Management, and EBOCO was established and recommended that DLZ Architecture, Inc.
Emergency legislation is requested so that the design of a replacement Station can begin as soon as possible so as to meet the modern operational needs of the Division of Fire to provide fire and rescue services to the downtown area. This Station is 51 years old and needs to be replaced as it has a number of operational and infrastructure deficiencies.
DLZ Architecture, Inc. Contract Compliance No. 31-1209514, expiration date September 14, 2014.
Fiscal Impact: The cost of this contract is $780,000.00. This legislation authorizes a transfer of $780,000.00 between projects within the Safety Voted Bond Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. for general architectural/engineering services for the design and construction of a replacement fire station at 150 East Fulton Street; to authorize the expenditure of $780,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($780,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with DLZ Architecture, Inc. for general architectural/engineering services for the design and construction of a replacement for the existing fire station at 150 East Fulton Street; and
WHEREAS, DLZ Architecture, Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with DLZ Architecture, Inc. for general architectural/engineering services for the design of the replacement of the existing fire station at 150 East Fulton Street, and so that the replacement may be accomplished as quickly as possible to meet the operational needs of the Division of Fire, providing necessary services to downtown City residents, businesses and visitors, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Property Rm/Crime Lab 330033-100000 (carryover) $1,023,664|$1,024,265|$601
Police Property Rm/Crime Lab 330033-100000 (carryover) $1,024,265|$244,265|($780,000)
Fire Station No. 2 Fulton Ave 340130-100000 (carryover) $0|$780,000|$780,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding with the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Rm/Crime Lab|OCA Code: 701033|OL3: 6620|Amount $780,000.00
TO:
Dept./Div.: 30-04| Fund: 701|Project Number 340130-100000|Project Name - Fire Station #2 Fulton Ave|OCA Code: 701130|OL3: 6620|Amount $780,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. for general architectural/engineering services for the demolition of the existing fire station at 150 East Fulton Street.
SECTION 4. That the expenditure of $780,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340130-100000
OCA Code: 701130
Object Level 1: 06
Object Level 3: 6620
Amount: $780,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.