Explanation
BACKGROUND: The Division of Police was awarded a FY2011 Justice Assistance Grant from the Bureau of Justice Assistance, Office of Justice Programs via the Franklin County Office of Homeland Security and Justice Programs. Originally, this grant was intended to be used for improvements, maintenance, and services related to the Automated Fingerprint Identification System (AFIS). As such, William Hannah, the Division of Police's AFIS Specialist, was authorized as the official City representative to act in connection with this grant. City Council passed 0330-2012 on 3/21/2012 accepting and appropriating the grant award for this purpose in the amount of $225,872.90.
Subsequent to the Division's award of this grant, the amount needed to pay the costs of the Division's AFIS agreement in 2012 was funded in its entirety in the General Fund. As such, the Department of Public Safety requested a budget modification from the Franklin County Office of Homeland Security and Justice Programs to instead use the grant funding towards the purchase of additional cruisers for the Division. Such budget modification request was approved by the Franklin County Office of Homeland Security and Justice Programs.
In preparing the legislation and purchase of 75 cruisers and additional up-fitting equipment, the City's Fleet Division used the Division of Police's grant funding to purchase the computers and related equipment via 1540-2012 instead of the cruisers, which were authorized for purchase via 0925-2012 using Special Income Tax Fund monies. Therefore, the Division of Police is seeking approval to correct both the appropriation (which was transferred in 1540-2012) and the expenditure. Finally, as part of this legislation, and because of the approved budget modification from the Franklin County Office of Homeland Security and Justice Programs, the Division seeks to authorize Lt. Brian Lance as the official City representative authorized to act in connection with this grant.
Emergency Designation: This legislation is to be declared an emergency measure so that grant accounting can be accurately reflected as soon as possible.
FISCAL IMPACT: This legislation authorizes an appropriation correction within the Division of Police's General Government Grant Fund, as well as an expenditure correction between the Special Income Tax Fund and the General Government Grant Fund. There is no expenditure of funds authorized by this legislation.
Title
To authorize a transfer of appropriation within the General Government Grant Fund; to authorize an expenditure correction between the Special Income Tax Fund and the General Government Grant Fund; to authorize Lt. Brian Lance as the official City representative authorized to act in connection with the Division of Police's FY11 Justice Assistance Grant; and to declare an emergency ($0).
Body
WHEREAS, the Division of Police was awarded a FY11 Justice Assistance Grant from the Bureau of Justice Assistance, Office of Justice Programs via the Franklin County Office of Homeland Security and Justice Programs in the amount of $225,872.90
WHEREAS, the Department of Public Safety sought and was approved for a budget modification from the grantor to use the funding to purchase additional cruisers for the Division;
WHEREAS, subsequent legislation passed by City Council via 1540-2012 inadvertently used the grant funding intended for cruisers on the computer and related equipment for the cruisers; and
WHEREAS, the Division of Police seeks to correct both the aforementioned expenditure as well as the appropriation transfer that allowed it in order to reflect the approved grant funded purchases; and
WHEREAS, the person now authorized to act in connection with this grant award on behalf of the Division of Police is Lt. Brian Lance; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the aforementioned appropriation transfer and expenditure correction, for the preservation of the public health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of $225,872.90 on AC033907 coded to Department 30-03, Fund 220, Grant 331202, OCA 331202, object level 1 02, object level 3 2215 be expenditure corrected to Department 30-03, Fund 430, OCA code 430036, object level 1 02, object level 3 2215.
SECTION 2. That the Auditor is hereby authorized to transfer appropriation in the amount of $225,872.90 within the General Government Grant Fund 220 from Department 30-03, Grant 331202, Object level 1 02 to Department 30-03, Grant 331202, Object level 1 06.
SECTION 3. That $225,872.90 of the $1,882,275 total expenditure on AC033615 coded to Department 30-03, Fund 430, OCA code 430036, object level 1 06, object level 3 6650 be expenditure corrected to Department 30-03, Fund 220, Grant 331202, OCA 331202, object level 1 06, object level 03 6650.
SECTION 4. That Division of Police Lt. Brian Lance is authorized to act in connection with this grant project.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.