Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract with Performancesoft Inc. for the purchase of implementation support and training for Performancesoft Views (formerly PBViews), the citywide performance management software system. The performance management system allows for the storage, tracking and reporting of the City's performance data and provides the necessary tools for the City to manage its overall performance in relation to its strategic objectives. Performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents.
Additional implementation support is required to complete the building and populating of the database and to train new users.
The original contract was established through a formal bid process in accordance with Columbus City Code Section 329.12. A total of 226 vendors were solicited (194 majority, 17 MBE, 6 FBE, 9 MBR) through SA001019 with five responding to the bid, none of which were MBE, FBE or MBR. Two of the bids were deemed non-responsive to the bid specifications. A five-person committee evaluated the remaining three proposals in accordance with the evaluation criteria established in the RFP. Out of this process, Performancesoft, Inc. was ranked highest.
This contract is in accordance with the provisions of sole source procurement. Once the City selected PBViews as their performance management tracking software application based on the results of the original bid process, the software became proprietary. No other vendor can offer system administrator training or user training on the system. While there could possibly be other vendors who could perform the implementation support, it is more efficient and economical to have all the needed services provided in an integrated manner.
Contract compliance # 52-2056160. Expieres 12/22/06. The company is not debarred according to the Federal Excluded Party Listing System or prohibited from being awarded a contract according to the Auditor of the State Unresolved Findings for Recovery Certified Search database.
FISCAL IMPACT:
The cost of the contract is $29,192.00. Funds are available within the Department of Finance & Management general fund budget for this additional training and implementation support.
EMERGENCY: Emergency legislation is requested in order to expedite the delivery of these services, in order to fully implement the performance management system for the city. It is anticipated that these services will be delivered in July and August.
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Performancesoft, Inc. for the purchase of implementation support and training for the citywide performance management software system, in accordance with sole source provisions of the Columbus City Codes; to authorize the expenditure of $29,192.00 from the Department of Finance and Management general fund; and to declare an emergency ($29,192.00).
Body
WHEREAS, this legislation will authorize the Director of the Department of Finance and Management to enter into a contract with Performancesoft, Inc. for the purchase of implementation support and training for the citywide performance management software system; and
WHEREAS, this system will allow for the storage, tracking and reporting of the City's performance data and provides the necessary tools for the City to manage its overall performance in relation to its strategic objectives; and
WHEREAS, performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents; and
WHEREAS, funding is available in the Department of Finance and Management general fund budget for this additional training and implementation support; and
WHEREAS, in accordance with sole source provisions of the Columbus City Codes, only Performancesoft, Inc. can provide this additional training and implementation support; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into this contract in order to proceed with user training and implementation support during July and August, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into a contract with Performancesoft, Inc. for the purchase of implementation support and training for the citywide performance management software system in an amount not to exceed $29,192.00.
SECTION 2. That this contract is in accordance with Section 329 (Sole Source Procurement) of the Columbus City Codes.
SECTION 3. That the expenditure of $29,192.00 or so much thereof as may be necessary is hereby authorized to be expended as follows form the Department of Finance and Management, Administration Division, Division No. 45-50, General Fund, Fund 010, OCA 450035, Object Level One 03, Object Level Three 3336.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.