Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order with Security Risk Management Consultants Inc. for the purchase of Video Surveillance Consultant Services. As part of a comprehensive approach to preventing and fighting crime in the City of Columbus, Security Risk Management will provide a detailed analysis and information necessary to make the important decisions on how video surveillance camera technology may be utilized in a neighborhood pilot program. The consultant will also provide guidance to the City on neighborhood selection, policy development, hardware selection, and video camera placement. Should the City decide to implement the consultant's recommendations, Security Risk Management will also act as the project manager for all aspects of the installation and project oversight.
The purchase order will be authorized from a pre-existing Universal Term Contract (UTC) established through a competitive bid process by the Purchasing Office with Security Risk Management Consultants Inc. In accordance with Section 329.14 (Solicitation SA003131) twenty-one (MBE:0, FBE:0) bids were solicited; a total of five (5) bid proposals (MBE:0, FBE:0) were received.
Security Risk Management Consultants Inc. Contract Compliance # is 311281111 (Expires 04/15/2010).
This ordinance also authorizes the transfer of $250,000 between projects within the Safety Voted Bond Fund and amends the 2009 Capital Improvement Budget, Ordinance No. 0806-2009.
This company is not debarred according to the Federal Excluded Parties Listings or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: The total amount of this contract, $250,000.00 will be transferred from various Public Safety Projects with existing cash in the Voted Safety Bond Fund. The Department's 2009 spending plan of remaining cash includes the cost of this consultant.
Title
To authorize the Finance and Management Director to issue a purchase order for Video Surveillance Consultant Services with Security Risk Management Consultants Inc. per the terms and conditions of a citywide Universal Term Contract; to amend the 2009 Capital Improvement Budget; to authorize the City Auditor to transfer $250,000.00 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $250,000.00 from the Safety Voted Bond. ($250,000.00)
Body
WHEREAS, as part of a comprehensive approach to preventing and fighting crime in the City of Columbus, it is necessary for the Finance and Management Director to issue a purchase order for the purchase of video surveillance consultant services with Security Risk Management Consultants Inc.; and
WHEREAS, this purchase order will be authorized using a pre-existing Universal Term Contract (UTC) established through the competitive bid process by the Purchasing Office, with Security Risk Management Consultants Inc.; and
WHEREAS, it is necessary to amend the 2009 Capital Improvement Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, it is necessary to authorize the Finance and Management Director to issue a purchase order per the terms and conditions of a citywide Universal Term Contract for video surveillance consultant services with Security Risk Management Consultants Inc.; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order with Security Risk Management Consultants Inc. for the purchase of video surveillance consultant services from a pre-existing UTC in the amount of $250,000.00.
SECTION 2. That the 2009 Capital Improvement Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
Comp Aided Dispatch Sys- 320016-100000 (Carryover) 288,777 $38,777
Safety Surveillance Cameras-310003-100000 (Carryover) $0 $250,000
SECTION 3. The City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02|Fund: 701|Project Number 320016|Project Name - Police-Fire Comp Aided Dispatch Sys|OCA Code 701016|Amount $250,000.00
TO:
Dept/Div: 30-01|Fund: 701|Project Number 310003|Project Name - Safety Surveillance Cameras|OCA Code 701003|Amount $250,000.00
SECTION 4. That the expenditure of $250,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund: 701| Dept/Div: 30-01|Project Number 310003|Project Name - Safety Surveillance Camera|OCA Code 701003| OL3 Code 6643 to pay the cost thereof.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts and contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.