\Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the Columbus Police Property Room, 724 Woodrow Avenue.
The original contract authorized by Ordinance No. 1938-2011 and passed November 23, 2011, authorized the renovation of Police Property Room, 724 Woodrow Avenue. This modification authorizes the installation of a wireless barcoding system for the Division of Police to label, categorize, and maintain a chain of custody for property that is submitted as evidence.
Thomas and Marker Construction Company has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to re-bid the renovations. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that needed renovations may be accomplished as quickly as possible to meet the operational needs of the Division of Police, thereby providing necessary services to City residents.
Thomas & Marker Construction Co. Contract Compliance No. 34-4476858, expiration date February 23, 2014.
Fiscal Impact: The cost of the original contract was $11,386,200.00. The cost of this modification is $280,000.00, bringing the total cost to $11,666,200.00. Monies for this expenditure will be included in the upcoming bond sale.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer $280,000.00 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the Columbus Police Property Room, 724 Woodrow Avenue; to authorize the expenditure of $280,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($280,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 1938-2011 and passed November 23, 2011, authorized the renovation of Police Property Room, 724 Woodrow Avenue; and
WHEREAS, it is necessary to modify a contract for the installation of a wireless barcoding system for the Division of Police; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Thomas & Marker Construction Company for the renovation of the Columbus Police Property Room, so that needed renovations may be accomplished as quickly as possible to meet the operational needs of the Division of Police, thereby providing necessary services to City residents, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Facility Renovation 330021-100000(Voted 2008) $1,505,000|$1,225,000|($280,000)
Police Property Room/Crime Lab 330033-100000 (Voted 2008) $0|$280,000|$280,000
SECTION 2. That the City Auditor is hereby authorized to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div: 30-03|Fund: 701|Project Number: 330021-100000|Project Name - Police Facility Renovation|OCA: 713321|Amount: $280,000.00
TO:
Dept./Div: 30-03|Fund: 701|Project Number: 330033-100000|Project Name - Police Property Room/Crime Lab |OCA: 701033|Amount: $280,000.00
SECTION 3. That the Finance and Management Director is authorized to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the Columbus Police Property Room, 724 Woodrow Avenue.
SECTION 4. That the expenditure of 280,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept./Div.: 30-03
Fund: 707
Project: 330033-100000
OCA Code: 701033
Object Level: 06
Object Level 3: 6620
Amount: $280,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.