Explanation
Background: This ordinance authorizes the Director of Public Utilities to modify an existing contract with Invizions, Inc., for Electrical Substation and Electrical Maintenance Services. The contract amount being authorized by this ordinance is $700,000.00.
The Division of Power will use this contract for planned inspections, testing, troubleshooting, and repairs to ensure the correct operation of all components and their interactions throughout the equipment lifecycle.
Procurement:
The Department of Public Utilities solicited competitive bids through Vendor Services from January 18, 2022 to March 9, 2022 for Electrical Substation and Electrical Maintenance Services in accordance with the relevant provisions of Chapter 329 of City Code, RFQ020752. Five hundred sixty-four vendors were solicited; Two bids were received. The bids were evaluated on March 9, 2022. After reviewing the bids, the Division of Power recommended the award be made to Invizions, Inc., as they were the lowest, responsive, responsible, and best bidder.
The original term of the contract was for a period of three years from the date of execution by the City of Columbus, with a one-year renewal option for an additional year, for a maximum contract length of four years authorized by Ordinance 0156-2022. The contract amount authorized was $500,000.00.
Ordinance 3185-2022 authorized the first modification, increasing the funding allocations by $800,000.00.
Ordinance 0092-2023 authorized the second modification, increasing the funding allocations by $800,000.00.
Ordinance 0305-2024 authorized the third modification, increasing the funding allocations by $800,000.00.
Ordinance 2900-2024 authorized the fourth modification, increasing the funding allocations by $150,000.00.
Ordinance 0290-2025 authorized the first renewal, increasing the funding allocations by $824,000.00, and extending the contract through December 31, 2026.
This ordinance authorizes the fifth modification and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification No. 5 is $700,000.00. The total contract amount including this modification is $4,574,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover the continuation of the consultant’s work for an additional year.
3. Reason other procurement processes were not used: Work under this modification No. 5 is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated currently.
4. How was cost determined: The costs, terms, and conditions are in accordance with the original agreement.
Principal Party:
Invizions, Inc.
2519 State Route 61 South
Norwalk, OH 44857
Rodney J. Scott, (419) 663-8621
Contract Compliance Number: 001294
Contract Compliance Expiration Date: 04/26/2026
Fiscal Impact: $700,000.00 is available from within the Division of Power.
$1,052,625.42 was spent in 2025
$925,080.17 was spent in 2024
Title
To authorize the Director of the Department of Public Utilities to modify the contract with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services; and to authorize the expenditure of $700,000.00 from within the Electricity Operating Fund. ($700,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify an existing indefinite quantity agreement with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services; and
WHEREAS, Ordinance 0156-2022 authorized the initial term of the contract; and
WHEREAS, Ordinance 3185-2022 authorized a contract modification with Invizions, Inc. to add additional funding without extending the term of the contract; and
WHEREAS, Ordinance 0092-2023 authorized a contract modification with Invizions, Inc. to add additional funding without extending the term of the contract; and
WHEREAS, Ordinance 0305-2024 authorized a contract modification with Invizions, Inc. to add additional funding without extending the term of the contract; and
WHEREAS, Ordinance 2900-2024 authorized a contract modification with Invizions, Inc. to add additional funding without extending the term of the contract; and
WHEREAS, Ordinance 0290-2025 authorized a contract renewal with Invizions, Inc. for one-year, up to and including December 31, 2026, and add additional funding; and
WHEREAS, The Department of Public Utilities wishes to modify the contract and provide additional funding for the same services as under the original agreement; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals; and
WHEREAS, it is necessary to authorize the expenditure of $700,000.00 from the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a modification agreement with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify an existing Indefinite Quantity Agreement with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services. The modification amount being authorized by this ordinance is $700,000.00.
SECTION 2. That this modification No. 5 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $700,000.00, or so much thereof as may be needed, be and is hereby authorized in object class 03 Services, within the Electricity Operating Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.