Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to renew an annual support and maintenance agreement, with Environmental Systems Research Institute, Inc. (ESRI), for upgrades and support services associated with the city's geographic information system (GIS). This GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, provided by ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 15, 2010 through April 14, 2011. The original agreement provided language that allowed for renewals, mutually agreed by all parties, at the end of each contract anniversary date. Also, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT:
The renewal of ESRI support maintenance is budgeted and available in the 2010 Information Services Fund's budget and will cover the time period from April 15, 2010 through April 14, 2011 in the amount of $88,154.95. During the past three years the Department of Technology expended $74,210.42 (Ord. # 0280-2007) and $73,194.92 (Ord. # 0440-2008) and $81,724.96 (Ord. # 0606-2009) for renewal of annual software maintenance and support services. The current contract aggregate total, through this and prior renewals, is $683,048.65.
CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 5/21/2010
Title
To authorize the Director of the Department of Technology to renew an existing contract with Environmental Systems Research Institute, Inc. for annual software maintenance and support services in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $88,154.95 from the Department of Technology Information Services Fund. ($88,154.95)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology (DoT) to renew an annual software support and maintenance agreement, with Environmental Systems Research Institute, Inc. (ESRI), for upgrades and support services associated with the city's geographic information system (GIS); and
WHEREAS, this GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products; and
WHEREAS, the City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, provided by ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002; and
WHEREAS, the passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 15, 2010 through April 14, 2011 in the amount of $88,154.95. The original agreement provided language that allowed for renewals, mutually agreed by all parties, at the end of each contract anniversary date; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, this agreement with Environmental Systems Research Institute, Inc. (ESRI), is for the renewal of an annual software support and maintenance service agreement, that supports daily operational needs thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support contract, for services with Environmental Systems Research Institute, Inc. which supports the GIS system. This renewal has a coverage period from April 15, 2010 through April 14, 2011, in the amount of $88,154.95.
SECTION 2: That the expenditure of $88,154.95 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $88,154.95
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.