Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract agreement with Brown Enterprise Solutions, LLC for Symantec Veritas NetBackup software maintenance and support. The Department of Technology has a need to renew existing software licenses for the Symantec Veritas NetBackup software to continue support for the existing network backup solution. This purchase is to provide continued disaster recovery support. The current licensing will only need to have support purchased. This is in a quantity of 100 licenses.
The original contract agreement for this purchase was procured through the published solicitation SA005990 (via Ord. No. 2391-2015; EL017673 passed October 26, 2015) with Brown Enterprise Solutions, LLC. and could be extended annually for two (2) additional years subject to mutual agreement and approval of proper City authorities. This ordinance/legislation represents the first of the two allowable renewals. The coverage term period is from October 1, 2016 through September 30, 2017, at a cost of $272,439.00.
This ordinance also authorizes the Director of the Department of Technology to renew a contract agreement with Software House International Corp. (SHI), for Veeam maintenance and support. The Department of Technology has a need to renew 92 licenses for Veeam software license to allow continued growth in the technology environment. The purchase will also allow for continued progression of the movement of virtual server backups to a dedicated solution.
The original contract agreement for this purchase was procured through the published solicitation SA005956 (via Ord. No. 2391-2015; EL017770 passed October 26, 2015) with SHI International Corp. and could be extended annually for two (2) additional years subject to mutual agreement and approval of proper City authorities. This ordinance/legislation represents the first of the two allowable renewals. The coverage term period is from December 23, 2016 through December 22, 2017, at a cost of $33,350.00.
The two operating systems and licenses are related and work together with the infrastructure (Network Backup system). The total amount of funding associated with this ordinance is $305,789.00.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the suppliers.
FISCAL IMPACT:
In 2014 and 2015, the cost for Veeam and Symantec Netbackup software licensing, and/or maintenance and support was $208,925.73 and $454,563.82 respectively. The 2016 total cost of this contract agreement for Veeam and Symantec Netbackup software maintenance and support services is $305,789.00, and is available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: SHI International Corp. (DAX Vendor Acct. No.#: 001671); CC#: 22-3009648; Expiration Date: 8/3/2018
Vendor: Brown Enterprise Solutions, LLC (DAX Vendor Acct. No.#: 010668); CC#: 90-0353698; Expiration Date: 1/31/2018
Title
To authorize the Director of the Department of Technology to renew a contract with SHI International Corporation, in the amount of $33,350.00 for Veeam software licensing, maintenance and support services; to authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC., in the amount of $272,439.00, for Symantec Veritas NetBackup software maintenance and support services; to authorize the total expenditure of $305,789.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($305,789.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with SHI International Corporation ($33,350.00), for Veeam software licensing, maintenance and support services; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC ($272,439.00) for Symantec Netbackup software licensing, maintenance and support services, for a combined total cost of $305,789.00; and
WHEREAS, the original contract with Brown Enterprise Solutions, LLC was procured through the published solicitation SA005990 and could be extended annually for two (2) additional years subject to mutual agreement and approval of proper City authorities. This ordinance represents the first of the two allowable renewals. The coverage term period is from October 1, 2016 through September 30, 2017, at a cost of $272,439.00; and
WHEREAS, the original contract with SHI International Corp. was procured through the published solicitation SA005956 and could be extended annually for two (2) additional years subject to mutual agreement and approval of proper City authorities. This ordinance represents the first of the two allowable renewals. The coverage term period is from December 23, 2016 through December 22, 2017, at a cost of $33,350.00; and
WHEREAS, the two operating systems and licenses are related and work together with the infrastructure (Network Backup system); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to renew the contract with SHI International Corporation and Brown Enterprise Solutions, LLC for software licensing, maintenance and support services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew the contract with SHI International Corporation ($33,350.00) for Veeam software licensing, maintenance and support services, for the term period from December 23, 2016 through December 22, 2017 and to renew the contract with Brown Enterprise Solutions, LLC ($272,439.00) for Symantec Netbackup software licensing, maintenance and support services, for the term period from October 1, 2016 through September 30, 2017. The combined total cost of this legislation is $305,789.00. Subject to mutual agreement and approval of proper City authorities, the agreements can be extended annually for one (1) more additional year per the original contract agreement.
SECTION 2: That the expenditure of $305,789.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund (Please see attachment 2401-2016 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT01|Section 5:IT0102|Amount: $272,439.00| {maintenance & support/Veritas}- Brown Enterprise Solutions, LLC.
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT01|Section 5:IT0102| Amount: $33,350.00| {maintenance & support/Veeam}- SHI International Corp.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.