Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into contract with Schneider Electric Smart Grid Solutions LLC for software licensing and ArcFM software maintenance and support.
The Division of Power (DoP) uses a system called Responder to track and manage power outages, etc. This system uses a tool called ArcFM that integrates with ESRI's GIS application to trace outages on the DOP GIS data layers. This system is critical for managing power outages. ArcFM software is also used to track the City’s electric assets, again using the GIS application. The total cost associated with this legislation is $52,956.39. The term of the contract is one year, starting on August 6, 2024 and ending on August 5, 2025.
It has been determined that Schneider Electric Smart Grid Solutions LLC is the sole provider of software licensing, maintenance and support services for ArcFM software solutions and does not utilize re-sellers for this purpose. Thus, this ordinance is submitted in accordance with sole source provisions of Chapter 329 of Columbus City Codes.
Finally, this ordinance authorizes the expenditure of $52,956.39 for the above-described services.
FISCAL IMPACT
Funds for the above-described purpose are budgeted and available in the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE
Vendor Name: Schneider Electric Smart Grid Solutions LLC;
DAX Vendor Account #: 009049
Expires 4-16-2026
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into contract with Schneider Electric Smart Grid Solutions LLC for software licensing and ArcFM software maintenance and support in accordance with sole source provisions of Columbus City Code; and to authorize the expenditure of $52,956.39 from the Department of Technology, Information Services Operating Fund. ($52,956.39)
Body
WHEREAS, the Division of Power has a need for ArcFM software licensing, maintenance and support; and
WHEREAS, the Department of Technology wishes to enter into contract with Schneider Electric Smart Grid Solutions on behalf of the Department of Public Utilities for the above-mentioned services; and
WHEREAS, Schneider Electric Smart Grid Solutions is the sole provider of software licensing, maintenance and support of the ArcFM application; and
WHEREAS, thus, this ordinance is submitted in accordance with sole source provisions of Chapter 329 of Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into contract with Schneider Electric Smart Grid Solutions for software licensing, maintenance and support of the ArcFM application thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into a contract with Schneider Electric Smart Grid Solutions, LLC, for software licensing, maintenance and support associated with the ArcFM application for a term of one year, from August 6, 2024 to August 5, 2025 at a cost of $52,956.39.
SECTION 2. That the expenditure of $52,956.39 or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (see attachment 1523-2024 EXP)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this contract is being entered into pursuant to the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.