Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology (DoT) to amend the Unisys Consolidated Agreement EL001384 for additional services as described herein. The purpose of the Consolidated Agreement is to satisfy the City's on-going requirements for the acquisition of information processing equipment, various professional and support services, and/or other projects. At this time there is a need to amend the Consolidated Agreement to provide funding for new services including $23,730.00 for Software Support Services and $33,305.00 for non-recurring critical training needs related to new software currently being implemented.
These support and training services directly impact the reliability of daily DoT operations in support of Police Law Enforcement Agencies Data System (LEADS) application (having life-threatening consequences for police officers when unavailable) and the Performance Payroll System, a mission-critical application that directly impacts every City Department, Division, and Agency. The result of this legislation is to authorize the expenditure of funds in the total amount of $57,035.00 for the purposes stated above.
The Unisys Consolidated Agreement was executed effective June 1, 2001 and continues until terminated by either party. The Support Services funded herein items that are renewed are annually renewable items whose coverage terms begin effective August 1 and October 1, 2003. Said services terminate June 30, 2004 and will renew concurrently with all current support services beginning July 1, 2004
FISCAL IMPACT: Earlier this year, DoT expended $97,135.48. This amount was comprised of (1) $71,598.48 for hardware and software support services from July 1, 2002 through June 30, 2003, (2) $18,661.00 for annual software license fees, and (3) $6,876.00 covering a 60-month license fee for TAD (Test And Debug System) Software.
Also DoT encumbered $88,153.00 via ordinance 1876-2003 for (1) ClearPath System Surety Support Services, $69,492.00 for the payment period of July 1, 2003 through June 30, 2004, and (2) ClearPath System Annual Software License, $18,661.00 for the payment period of July 31, 2003 through July 30, 2004.
An additional $57,035.00 is being authorized via this legislation for (1) ClearPath System Surety Support Services, $22,704.00 for the payment period of August 1, 2003 through June 30, 2004, and (2) ClearPath System Surety Support Services, $1,026.00 for the payment period of October 1, 2003 through June 30, 2004, and (3) $33,305.00 for critical in-service training to support.
Funding is available in the 2003 Information Services Fund.
EMERGENCY: There is an immediate need to modify and amend a contract with Unisys Corporation in order to maintain uninterrupted support and services for the Police LEADS and Payroll applications.
CONTRACT COMPLIANCE NUMBER: 38-0387840 Expires: 03/14/2004
Title
To authorize the Director of the Department of Technology to modify a contract with Unisys Corporation for software license support and services for the Department of Technology Information Services Division, to authorize the expenditure of $57,035.00 from the Information Services Fund, and to declare an emergency. ($57,035.00)
Body
WHEREAS, This legislation authorizes the Director of the Department of Technology to modify contract EL001384, the Unisys Consolidate Agreement with Unisys Corporation for software support and training services, and
WHEREAS, The purpose of the Consolidated Agreement is to satisfy the City's on-going requirements for the acquisition of information processing equipment, various professional and support services, and/or other projects, and
WHEREAS, This contract, funded by this legislation, is required to continue daily operational support for the Auditor's Office Payroll application and Public Safety Police LEADS (Law Enforcement Agencies Data System) applications that are maintained by the Department of Technology, and
WHEREAS, The result of this legislation is to authorize the expenditure of funds in the total amount of $57,035.00, and
WHEREAS, The services provided includes funding for (1) ClearPath System Surety Support Services, $23,730.00, and (2) $33,305.00 for critical in-service training to support, and
WHEREAS, There is an immediate need to modify a contract with Unisys Corporation in order to maintain uninterrupted support and services for the Police LEADS and Payroll applications.
WHEREAS, Funding is available in the 2003 Information Services Fund, and
WHEREAS, an emergency exits in the usual daily operation of the Information Services Division in that it is immediately necessary modify a Contract with Unisys Corporation for the purchase of a software license fees, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify EL001384 for software license hardware and software support and services from Unisys Corporation, related to operation of the ClearPath systems.
SECTION 2: That the expenditure of $57,035.00 or so much thereof as may be necessary is hereby authorized to be expended from:
|Div: 47-02| Fund: 514| OCA: 280768| Obj. Level 1: 03| Obj. Level 3: 3331| Amount: $27,228.00|
|Div: 47-02| Fund: 514| OCA: 280768| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $23,730.00|
|Div: 47-02| Fund: 514| OCA: 280768| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $6,077.00|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same