Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division in the amount of $109,819.31 for the Billiter Boulevard Resurfacing -2004 project with Columbus Asphalt Paving Inc., and to pay construction inspection costs up to $26,236.00. This improvement is to Billiter Boulevard from 17th Avenue to Hudson Street and includes planing, asphalt overlay, full depth roadway replacement, and other associated work. (See the attached map.) This project was requested through and is funded by the Urban Infrastructure Recovery Fund (UIRF). It is estimated that 'The Notice to Proceed' will be issued on or about July 20, 2004. The project is to be completed 30 days after 'The Notice to Proceed' is issued.
This project was advertised on the City of Columbus Formal Bid Listing web page, Dodge Reports, and Builders' Exchange and was let by the Transportation Division. Eight bidders/suppliers were solicited (7 majority, 1 minority) and 5 bids were received (4 majority, 1 minority) and tabulated on April 8, 2004 as follows:
Columbus Asphalt Paving Inc. $ 109,819.31
Decker Construction Company $ 119,926.98
Strawser Paving Company, Inc. $ 120,511.90
Miller Pavement Maintenance, Inc. $ 131,990.86
McDaniel's Construction Corporation, Inc.* $ 141,584.45
*minority
Evaluation of the quality contractor criteria confirms the low bidder and therefore award is to be made to Columbus Asphalt Paving Inc. CC No. 31-0857095 (expiration 08/16/2004), as the lowest, best, most responsive, and most responsible bidder.
Emergency action is requested for the immediate execution of the construction contract so that the improvement may be completed in the 2004 construction season.
Fiscal Impact: This ordinance certifies against the Special Income Tax Fund in the amount of $136,055.31. The Special Income Tax Fund certification is a temporary measure until the City sells notes or bonds to fund this capital improvement and is necessary because the Transportation Division has exhausted all cash in its 1995,1999 Voted Streets and highways Fund.
Title
To appropriate and authorize the City Auditor to transfer $136,055.31 from the Special Income Tax Fund to the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Columbus Asphalt Paving Inc., for construction of the Billiter Boulevard Resurfacing -2004 project; to authorize the expenditure of $136,055.31 from the Voted 1995, Voted 1999 Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($136,055.31)
Body
WHEREAS, bids were received and tabulated on April 8, 2004, for the Billiter Boulevard Resurfacing -2004 project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, the City will sell notes or bonds for the aforementioned project and will reimburse the Special Income Tax Fund, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance the project is presently expected not to exceed $136,055.31; and
WHEREAS, it is immediately necessary to both appropriate said funds from the Special Income Tax Fund and transfer said funds into the 1995, 1999 Voted Streets and Highways Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that the contract should be let immediately so that the work may proceed without delay allowing completion in this construction season, thereby preserving the public health, peace, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $136,055.31 be and hereby is appropriated from the un-appropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and un-appropriated for any other purpose during the fiscal year ending December 31, 2004, to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5502 and OCA Code 902023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Transportation Division Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 440005 at such time as is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That upon obtaining other funds for the Billiter Boulevard Resurfacing -2004 project, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with expenditure of the funds transferred in Section 2, above.
SECTION 6. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Public Service Director be and is hereby authorized to enter into a contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Billiter Boulevard Resurfacing-2004 project in the amount of $109,819.31 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $26,236.00.
SECTION 8. That for the purpose of paying the cost of the contract and inspection, the sum of $136,055.31 or so much thereof as may be needed, is hereby authorized to be expended from 1995, 1999 Voted Streets and Highways Fund, no. 704, for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object Level Three 6631 and project 440005.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.