Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Fleet Management Division with API Security Services, Inc. for security guard services at the Fleet Management facility located at 4211 Groves Road. The Fleet Management facility is a 24/7 operation. The Fleet Management Division is responsible for the maintenance and repair of thousand of pieces of city equipment, mostly vehicles. Security personnel staff the facility during evening and weekend hours.
Formal bids were solicited and three companies submitted bids and these bids were opened on August 23, 2018 as follows:
API Security Services (CC#: 35-2158980, exp. 8/21/20, MAJ) $83,780.00
SS Management Group (n/a) $94,400.00
American Services (CC#:56-2471573, exp. 2/28/21, MBE) $99,120.00
The Fleet Management Division recommends that the bid award be made to the most responsive and responsible bidder, API Security Services.
The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
Fiscal Impact: This ordinance authorizes an expenditure of $83,780.00 from the Fleet Management Operating Fund with API Security Services, Inc. for security services at the Fleet Management Facility located at 4211 Groves Road. The Fleet Management Division budgeted $80,000.00 in the operating fund for these services. In 2016, the Fleet Management Division expended $76,000.00 for these security services and in 2017, $80,000.00 was expended.
API Security Service Inc, vendor# 007115; expiration 8/21/2020.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with API Security Services, Inc. for security services at the Fleet Maintenance Facility; and to authorize the expenditure of $83,780.00 from the Fleet Management Operating Fund. ($83,780.00)
Body
WHEREAS, it is necessary to contract for annual security guard services at the Fleet Management facility located at 4211 Groves Road; and
WHEREAS, the Fleet Management Division formally bid for said services; and
WHEREAS, it is the recommendation of the Fleet Management Division to award the contract to the most responsive and responsible bidder, API Security Services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director, on behalf of the Fleet Management Division, to enter into contract with API Security Services, Inc. for security services at the Fleet Maintenance Facility; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with API Security Services, Inc. for security services at the Fleet Maintenance building located at 4211 Groves Road.
SECTION 2. That the expenditure of $83,780.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2682-2018 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.