Explanation
Background: This legislation authorizes a modification to the design contract with Woolpert, Inc. for the Karl Road Improvement project. It is estimated that construction will begin in the spring of 2009 and end in the fall of 2009. The project is located on Karl Road between State Route 161 to the south and Schrock Road to the north. The purpose of the project is to provide new roadway surfacing, new curbs, sidewalks, street lighting and storm drainage. As the project commenced it was determined that left turn lanes at Alpine Drive should be added, which required additional design of the roadway and the right-of-way. This modification is necessary to compensate the vendor for additional design work and to assure timely completion of the design, as the Transportation Division does not maintain adequate staff or all of the various disciplines necessary to complete such design in house.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
Current hourly rate, the overhead rate and percentage of profit that were negotiated at the beginning of this project were used to determine the amount of this modification. Woolpert, Inc., CC # 201391406, Expires 1/31/08, was selected in 2005 in accordance with Chapter 329 for professional service contracts.
The original contract amount was $475,085.00. The amount of this modification is $24,905.00. The total of all modifications is $24,905.00. The contract amount, including all modifications is $499,990.00. AC025184 has $12,965.00 remaining from ordinance 1647-2005 legislated for this design contract which will be used along with the $11,940.00 this ordinance authorizes for expenditure.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule for construction and preserve the safety and welfare of the public.
Fiscal Impact: Funds in the amount of $12,965.00 remain on AC025184 from ordinance 1647-2005 legislated for this design. Additional funds needed in the amount of $11,940.00 are available in the 1995, 1999, 2004 Voted Streets and Highways Fund.
Title
To authorize the Director of Public Service to modify and increase the contract with Woolpert, Inc., for $24,905.00 for the Karl Road Improvement project; to authorize the expenditure of an additional of $11,940.00 from the 1995, 1999, 2004 Voted Streets and Highway Fund; and to declare an emergency ($11,940.00).
Body
WHEREAS, contract no. EL005822 was authorized by ordinance no. 1647-2005, passed February 15, 2006, executed and approved by the City Attorney on February 27, 2006; and
WHEREAS, it is necessary to modify this contract to increase the Scope of Services as per the consultant's letter dated December 22, 2006 for the Karl Road Improvement project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase contract no. EL005822, with Woolpert, Inc., to complete the design, construction plans, and permits for the Karl Road Improvement project in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost thereof, the sum of $11,940.00 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund, Dept/Div. 59-09, OCA code 644385, Object Level 01/03 Codes 06/6681 and project number 530103, Arterial Street Rehabilitation.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.