Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the General Engineering Contract 2008 #1 with M-E/IBI Group (formerly known as M-E Companies Inc,) in the amount of $30,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor rehabilitations, and aesthetic improvements. This contract has been used for quick response design services.
Work to be performed as part of this modification includes, but is not limited to, services during construction for the Arterial Street Rehabilitation - Lockbourne Road/Frebis Road-SR 104 project. The construction project shall be advertised this year. M-E/IBI Group did the design under the scope of this original contract.
Original Contract Amount: $250,000.00 (Ord. 0563-2008, EL008312)
Modification #1: $0.00 (purpose was to remove the completion date) (Ord. 0293-2010)
Modification #2: $50,000.00 (Ord. 0750-2010, EL010544)
Modification #3: $30,000.00
Total contract amount, including this modification: $330,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against M-E/IBI Group
2. CONTRACT COMPLIANCE
M-E/IBI Group's contract compliance number is 311442777 and expires 11/20/14.
3. FISCAL IMPACT
Funds in the amount of $30,000.00 are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and services ant to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to execute a professional engineering services contract modification with M-E/IBI Group in connection with the General Engineering Contract 2008 #1; to appropriate $30,000.00 within the Street and Highway Improvement Fund; to authorize the expenditure of $30,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the General Engineering Contract 2008 #1 with M-E/IBI Group; and
WHEREAS, City Auditor's Contract No. EL008312 was authorized by Ordinance No. 0563-2008 to establish the original contract; and
WHEREAS, Ordinance No. 0293-2010, modification #1, authorized removing the contract completion date; and
WHEREAS, City Auditor's Contract No. EL010544 was authorized by Ordinance No. 0750-2010 to establish modification #2; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for, but not limited to, services during construction for the Arterial Street Rehabilitation - Lockbourne Road/Frebis Road-SR 104 project; and
WHEREAS, a satisfactory proposal has been submitted by M-E/IBI Group; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore;
WHEREAS, emergency action is requested to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530060-100000 / Neil Avenue Area Improvements (Voted Carryover) / $890,000 / ($30,000) / $860,000
704 / 530103-100018 / Arterial Street Rehabilitation - Lockbourne Rd./Frebis Rd. - SR104 (Voted Carryover) / $10,000 / $30,000.00 / $40,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530060-100000 / Neil Avenue Area Improvements / 06-6600 / 591260 / $30,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100018 / Arterial Street Rehabilitation - Lockbourne Rd./Frebis Rd. - SR104 / 06-6600 / 740318 / $30,000.00
SECTION3 That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008312 with M-E/IBI Group at 635 Brooksedge Boulevard, Westerville, OH, 43081 in an amount not to exceed $30,000.00.
SECTION 4. That for the purpose of paying for the work included in this agreement with Norfolk Southern Corporation the sum of up to $30,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway Improvement Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530103-100018 / Arterial Street Rehabilitation - Lockbourne Rd./Frebis Rd. - SR104 / 06-6682 / 740318 / $30,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.