Explanation
BACKGROUND: This ordinance is to provide additional funding to a contract to purchase a Toro 4100-D Mower for the Division of Water with Century Equipment, Inc. The mower will be used by the Watershed Management Section staff to maintain the grounds at the Hoover, Griggs, and O’Shaughnessy Reservoir Park areas. This unit is replacing BT-20809. This purchase has been approved by the Division of Fleet Management.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (RFQ018738). Sixty-eight (68) bidders were solicited and one (1) bid was received and was opened on June 3, 2021.
Ordinance# 1522-2021 legislated the purchase price of $62,502.75 for PO285655. The company had a significant price increase due to rising materials cost and could no longer provide the mower for the bid price.
The Division of Water does not anticipate receiving any better pricing by re-bidding. The Division has decided to move forward with the purchase to acquire the mower quickly and without delay.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
EMERGENCY DESIGNATION: Emergency designation is requested to avoid another price increase due to rising material costs.
SUPPLIER: Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc., 59-3472632, (MAJ), expires 1/14/24, Majority Vendor.
FISCAL IMPACT: $23,898.23 is required for this purchase.
$0.00 was expended for a similar purchase in 2021.
$0.00 was expended for a similar purchase in 2020.
Title
To authorize the Director of the Department of Finance and Management to increase funding for a contract with Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc. to purchase a Toro 4100-D Mower for the Division of Water; to authorize the expenditure of $23,898.23 from the Water Operating Fund; and to declare an emergency. ($23,898.23)
Body
WHEREAS, the Purchasing Office advertised and solicited competitive bids for the Toro 4100-D Mower and Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc. was the only bidder; and
WHEREAS, it is necessary for the Division of Water to purchase a Toro 4100-D Mower to maintain the grounds around Hoover, Griggs and O'Shaughnessy Reservoir park areas.
WHEREAS, PO285655 was created and approved by the City Auditor in the amount of $62,502.75.
WHEREAS, due to a significant price increase due to rising materials cost, additional funds of $23,898.23 are needed to complete this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to increase a contract with Jerry Pate Turf & Irrigation, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ018738/PO285655 on file in the Purchasing Office to avoid an additional price increase due to rising material costs; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to increase a contract with Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc., 4199 Leap Rd., Hilliard, OH 43026 for the purchase of a Toro 4100-D Mower for the Division of Water, in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $23,898.23, or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating) in object Class 06 Vehicles per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.