Explanation
November 5, 2004 04-081-600
BACKGROUND: The Purchasing Office received and opened bid number SA001325 for one 17,500 GVW Cab and Chassis Truck with Platform Body on October 28, 2004. This truck is for use by the Parsons Avenue Water Plant activity for snow plowing, salting and to transport pumps, aggregates and personnel as needed for the Division of Water. Six bids were received and the Purchasing Office deemed four of them complete. The bids from FYDA Freightliner and White-Allen Chevrolet were non-responsive having changed the City's terms and conditions of payment.
The first vendor, Center City International, 4200 Currency Drive, Columbus, Ohio 43228, met or exceeded all of our specifications. Therefore we are recommending award of this contract go to Center City International as the lowest, responsive, responsible and best bidder. We are recommending they be awarded the bid for Item #1, for a 2005 International model 4300 4x2 Cab and Chassis with a Knapheide 2005 model PVMXT-123C Platform Body, Swenson Model MDV1044HSS Salt Spreader and Bonnel Model 10ST31M4 Snow Plow Assembly at a complete unit price of $78,773.00. The Contract Compliance Number for Center City International is 31-1048371. They do not have MBE/FBE status. There were 78 companies solicited and of the bids received no company had MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, for this year's funding and to avoid an increase in cost after the beginning of 2005.
FISCAL IMPACT: The Division of Water has allocated $75,000.00 for the 17,500 GVW Cab and Chassis Truck with Platform Body, Salt Spreader and Snow Plow assembly in the 2004 Budget. There have been no expenditures for this type of item in the last two years.
Title
To authorize the Finance Director to enter into a contract with Center City International, for a 17,500 GVW Cab and Chassis Truck with Platform Body, Salt Spreader and Snow Plow assembly, for the Division of Water, and to authorize the expenditure of $78,773.00 from Water Systems Operating Fund, and to declare an emergency. ($78,773.00)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA001325 for the purchase of a 17,500 GVW Cab and Chassis Truck with Platform Body, Salt Spreader and Snow Plow assembly on October 28, 2004, and
WHEREAS, six bids were received, but two were deemed non-responsive, because they changed the terms and conditions of payment, and
WHEREAS, the first vendor, Center City International, met or exceeded all of our specifications, therefore, we are recommending award of this contract go to Center City International, as the lowest responsive, responsible, and best bidder to meet specifications, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to enter into a contract with Center City International, for a 17,500 GVW Cab and Chassis Truck with Platform Body, Salt Spreader and Snow Plow assembly, needed by the Parsons Avenue Water Plant activity, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to enter into a contract with Center City International, as the lowest responsive, responsible, and best bidder, for a 17,500 GVW Cab and Chassis Truck with Platform Body, Salt Spreader and Snow Plow assembly, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $78,773.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602540, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
Section 3. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.