Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for water meters and appurtenances with the companies listed below. These contracts will expire March 31, 2012. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $300,000.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor UTC # C.C. No. Expires MBE/FBE
Badger Meter, Inc. FL004786 39-0143280 1/14/13 MAJ
Metron-Farnier LLC FL004788 84-1328980 11/10/11 MAJ
2. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with Badger Meter Inc. and Metron-Farnier, LLC for the purchase of water meters and appurtenances, based on established Universal Term Contracts, for the Division of Power and Water, to authorize a transfer and expenditure of $300,000.00 within the Water Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($300,000.00)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Badger Meter Inc. and Metron-Farnier, LLC; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities to authorize the Finance and Management Director to establish Blanket Purchase Orders for water meters and appurtenances, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from established Universal Term Contracts with Badger Meter Inc. and Metron-Farnier, LLC, in a total amount of $300,000.00, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $300,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$300,000
609 | 690394-100000 (carryover) | Water Meter Renewal | 609394 | +$300,000
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 690370-100000 (carryover) | Upground Reservoir | $88,357,610 | $88,057,610 | -$300,000
609 | 690394-100000 (carryover) | Water Meter Renewal | $0 | $300,000 | +$300,000
SECTION 4. That the expenditure of $300,000.00 is hereby authorized for water meters and appurtenances within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 609394, as designated below:
Vendor Name Amount
Badger Meter, Inc. $150,000.00
Metron-Farnier LLC $150,000.00
$300,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.