Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pierce OEM Parts and Services with Atlantic Emergency Solutions, Inc. The Division of Fleet Management is the primary user for Pierce OEM Parts and Services. Pierce OEM Parts and Services are used to repair and maintain City emergency response vehicles. Atlantic Emergency Solutions, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. Pricing was obtained by published price list. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Atlantic Emergency Solutions, Inc., CC# 034448 expires 12/21/2025, $1.00
Total Estimated Annual Expenditure: $100,000, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pierce OEM Parts and Services with Atlantic Emergency Solutions, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Pierce OEM Parts and Services UTC will provide for the purchase of Pierce OEM Parts and Services used to repair and maintain City emergency response vehicles and Atlantic Emergency Solutions, Inc. is the sole source provider of these goods and services; and,
WHEREAS, in the daily operation of the Division of Fleet Management it is necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pierce OEM Parts and Services with Atlantic Emergency Solutions, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Pierce OEM Parts and Services for a term of approximately two (2) years, expiring October 31, 2026, with the option to renew for one (1) additional year, as follows:
Atlantic Emergency Solutions, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.