Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with Mid State Basement Systems, LLC for the Blueprint Volunteer Sump Pump 2025 project, CIP #650876-129992, to add funding of up to $1,000,000.00 for the project.
This project is one of the four main pillars of the Blueprint process. It consists of residents volunteering for installation of sump pumps in their homes to reduce excess stormwater entering the City's sanitary sewer system. The sump pumps redirect foundation drain away from the sanitary lateral to the sump pit. This contract covers properties throughout the City of Columbus Blueprint areas including but not limited to Clintonville, Hilltop, Miller/Kelton, Linden, James Livingston, and Old Beechwold.
This project will install sump pumps in homes and redirect foundation drain away from the sanitary lateral to the sump pit. This project will cover 200 properties that represent the 10% target participation rate in the following areas: Clintonville 1, Phase 4 Clintonville 3, Phase 1 Hilltop 1, Phase 3 Hilltop 4, and Phase 1 Miller/Kelton, Linden, James Livingston and Old Beechwold, Fifth by Northwest 1, Phase 1.
The Community Planning Area is “99 - Citywide”.
1.1 Amount of additional funds to be expended: $1,000,000.00
Original Contract, (PO527232; ORD 1363-2025) ……… ……$1,050,095.75
Modification No. 1 (Current) ………………………………… $1,000,000.00
CONTRACT TOTAL:………………………………… $2,050,095.75
1.2. Reason other procurement processes are not used:
This contract was awarded through the City’s RFP process as a multi-year contract with planned modifications to add funding until the construction project is complete. Another procurement process is not required.
1.3. How cost of modification was determined:
The cost of the work will be done per the existing contract rates and allowable expenses.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project reduces inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways.
3. CONTRACT COMPLIANCE INFORMATION
Mid State Basement Systems, LLC’s contract compliance number is CC030954 and expires 2/18/27.
As part of the modification of this contract, Mid State Basement Systems, LLC has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Tatum Landscaping LLC Columbus, Ohio MBE
All For the Green dba AFG Truck Force Columbus, Ohio MBE
Fortress Management Group LLC DBA Ready Mix Go Columbus, Ohio MBE
The certification of Mid State Basement Systems, LLC and the above companies were in good standing at the time of the contract modification.
4. FISCAL IMPACT
Funds are available and appropriated for this expenditure within the Sanitary Bond Fund, Fund 6109. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation within the Sanitary Bond Fund is necessary to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Department of Public Utilities to modify the contract with Mid State Basement Systems, LLC for the Blueprint Volunteer Sump Pump 2025 project; to authorize an amendment to the 2025 Capital Improvement Budget; to transfer cash and appropriation between projects within the Sanitary Bond Fund; and to authorize an expenditure of $1,000,000.00 from the Sanitary Bond Fund to pay for the contract modification. ($1,000,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Blueprint Volunteer Sump Pump 2025 project; and
WHEREAS, Ordinance 1363-2025 authorized a contract with Mid State Basement Systems, LLC for the Blueprint Volunteer Sump Pump 2025 project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a contract modification with Mid State Basement Systems, LLC for the Blueprint Volunteer Sump Pump 2025 project to add additional funding to continue the work; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, a transfer of funds and appropriation within the Sanitary Bond Fund, Fund 6109, is necessary to align cash and appropriation with the proper project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to expend funds from the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650138-100003 / Blacklick Creek Sanitary Subtrunk Sewer - Turning Branch (Voted Sanitary Carryover) / $0.00 / $1,639,038.00 / $1,639,038.00 (To match cash)
6109 / 650138-100003 / Blacklick Creek Sanitary Subtrunk Sewer - Turning Branch (Voted Sanitary Carryover) / $1,639,038.00 / $639,038.00 / ($1,000,000.00)
6109 / 650876-129992 / Blueprint Volunteer Sump Pump 2025 (Voted Sanitary Carryover) / $3,331,179.00 / $4,331,179.00 / $1,000,000.00
SECTION 2. That the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6109 (Sanitary Bond Fund) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to modify the Blueprint Volunteer Sump Pump 2025 service contract with Mid State Basement Systems, LLC, 2256 Citygate Dr, Columbus OH 43219, in an amount up to $1,000,000.00.
SECTION 4. That an expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.