Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with Custom Fleet & Auto Body, Inc. for repair of Fire Ladder #27 on behalf of the Division of Fire.
The apparatus needing repair is an American LaFrance Ladder Truck which was purchased in 2008 and has a life expectancy of at least fifteen years. The brass tag number associated with this vehicle is 23053. The City has a Universal Term Contract with Custom Fleet & Auto Body, Inc. (FL005521) for heavy duty body repairs.
Custom Fleet & Auto Body, Inc, Contract Compliance #20-4790122, expires 03/28/2015.
EMERGENCY ACTION is requested so that repairs can begin immediately. This unit cannot be placed back into service until the necessary repairs have been completed.
FISCAL IMPACT: This ordinance authorizes the appropriation and expenditure of $20,000.00 with Custom Fleet & Auto Body, Inc. for repairs needed on Fire Ladder #27. Capital funds are available within the Safety G.O. Bonds Fund for these repairs.
Title
To authorize the Finance and Management Director to establish a purchase order with Custom Fleet & Auto Body, Inc. for the repair of Fire Ladder 27; to authorize the appropriation and expenditure of $20,000.00 from the Safety G.O. Bonds Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, various repairs are needed to Fire Ladder 27 in order for the unit to be placed back into service, and
WHEREAS, Capital Funds will be used for these repairs due to the significant dollar amount needed, the useful life of the capital asset, and the availability of funds within the Fire Apparatus Replacement Capital Project, and
WHEREAS, Custom Fleet & Auto Body, Inc. is a UTC vendor best suited to complete the necessary repairs, and
WHEREAS, an emergency exists in the usual daily operation of the Finance & Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order with Custom Fleet & Auto Body, Inc. for repair of Fire Ladder #27 so that the unit may be placed back into service as soon as possible, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a purchase order with Custom Fleet & Auto Body, Inc. for repair of Fire Ladder 27, in accordance with contract FL005521.
SECTION 2. That the appropriation and expenditure of $20,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 701
Project: 340101-100003
OCA: 713403
Object Level 1: 06
Object Level 3: 6652
Amount: $20,000
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of the Department of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.