Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to renew the contract with Axelliant LLC for the purchase of Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services for a total cost of $157,859.50.
The City uses Absolute Secure Access software to enable mobile workers, including police officers and public utility field crews, to communicate securely over mobile communication networks. Without this solution, communications will not function securely when accessed over a mobile communication network, significantly diminishing the effectiveness and efficiency of City mobile workers.
Ordinance 1739-2025 authorized the Director of the Department of Technology to enter into a contract with Axelliant LLC for the purchase of Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services. The contract was advertised through Vendor Services as RFQ030445 and awarded to Axelliant LLC, who was the lowest, most responsive bidder of $171,709.04. This original contract established and authorized contract language allowed for two (2) renewal options, mutually agreed upon, one (1) year renewals with the approval of City Council.
This ordinance authorizes the first renewal at a total cost of $157,859.50 for a period of twelve (12) months, starting on August 21, 2026, to August 20, 2027.
1.1 Amount of additional funds to be expended
The original contract amount: $171,709.04 (PO515264, Ord. 1739-2025)
Negotiated renewal #1: $157,859.50 (This ordinance)
TOTAL RENEWALS: $329,568.54
1.2 Reasons additional goods/services could not be foreseen:
This renewal is necessary and has been previously mutually agreed upon as an annual renewal to maintain end user licenses for various City departments, as well as ongoing software maintenance and support services. Any interruption in these services would result in operational disruptions for the City.
1.3 Reason other procurement processes are not used:
The City currently utilizes services provided by Axelliant LLC for Absolute Secure Access (Formerly Netmotion) end user licenses across various City departments, including associated software maintenance and support services. This renewal will extend maintenance and support services for an additional one-year term. Renewing this contract with Axelliant LLC is in the best interest of the City to ensure continued operational efficiency and uninterrupted service.
1.4 How the cost of this renewal was determined:
The cost of this contract renewal is based on the pricing as defined in the original proposal.
CONTRACT COMPLIANCE
Vendor Name: Axelliant LLC
DAX vendor no.: 041642
Expiration Date: 6/17/2027
FISCAL IMPACT
Funding in the amount of $157,859.50 is budgeted and available in the Department of Technology’s Information Services Division’s Operating Fund, Fund 5100.
Title
To authorize the Director of the Department of Technology to renew the contract with Axelliant LLC for the purchase of Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services; and to authorize the expenditure of $157,859.50 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($157,859.50)
Body
WHEREAS, Ordinance No. 1739-2025 authorized the Director of the Department of Technology to enter into a contract with Axelliant LLC for the purchase of Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services; and
WHEREAS, the Department of Technology desires to renew the contract with Axelliant LLC for Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services; and
WHEREAS, the contract established and authorized contract language allowed for two (2) renewal options, mutually agreed upon, one (1) year renewals with the approval of City Council. This ordinance authorizes the first of the two annual renewals; and
WHEREAS, the above-described renewal will be for one year, starting on August 21, 2026, ending August 20, 2027, at a cost of $157,859.50; and
WHEREAS, it has become necessary in the usual daily operation of the city for the Department of Technology to authorize the Director Technology, to renew a contract with Axelliant LLC for Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew a contract with Axelliant LLC for Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services for a period of twelve (12) months, beginning on August 21, 2026, and ending on August 20, 2027, at the total cost of $157,859.50.
SECTION 2. That the expenditure of $157,859.50 or so much thereof as may be necessary is hereby authorized as shown in the attachment to this ordinance. (See attachment: 1357-2026EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.