Explanation
1. BACKGROUND
The Department of Public Service, Division of Design and Construction and The Department of Public Utilities are engaged in the River South Phase 1 project.
A contract modification with EMH&T for this project is necessary to provide funding from the Department of Public Service and Department of Public Utilities for the following design work performed after submission of the Field and Office Check submittal drawings for Phase 1.
-Sewer line design at State and Broad Streets as required due to rerouting the waterline.
-Changes to sanitary and storm water improvements due to televising and rehabilitation of the 54" sewer line on Walnut Street and rehabilitation of the sewer line on Ludlow Street.
-Street lighting study, including Front Street from Town to Mound Streets, to illustrate the overall photometrics.
-Change the traffic signals at the corner of State and Front Streets from an upgrade to total replacement.
-This modification will also allow Public Utilities to pay for DPU-needed record drawings.
This additional work overlapped the RiverSouth Phase 1 and Phase 2 areas and was in the consultant's proposal for the Phase 2 design contract. It was later decided that this work would be paid as a modification to the Phase 1 design contract.
The limits of this project include Front Street between Broad and Rich Streets, Ludlow and Wall Streets between Town and Rich Streets, and Rich Street between Ludlow and Wall Streets.
The original scope of this project was as follows:
-New water main, new storm, sewer rehabilitation, electric, new signal interconnect
-Two-way traffic conversion on Front Street including resurfacing, striping, and signs
-Front Street brick center turn lane between Rich and Town Streets
-All brick Wall Street using 5,455 Sq. Ft. of recycled brick pavers from the Main Street bridge
-Decorative street lights
-Combination street/signal poles at intersections
-Granite curbs, (38) updated wheelchair ramps
-0.4 mile of 8' to 10' brick/concrete sidewalks with (31) "green" bio-retention planter cells
-Added amenities including landscaping, planters, (8) metal benches, (5) trash cans, (9) bike racks, etc.
The Lifestyle Communities Development of apartments and condominiums will be a major pedestrian generator within this area. In an effort to accommodate these new residents, the amenities listed above are included as part of this project.
It is necessary to modify the existing design contract with EMH&T because, as the consultant who prepared drawings, they have existing knowledge of the project and part of this modification is necessary to prepare record drawings.
The cost of this modification was calculated from detailed invoices of work already performed and a cost proposal submitted by the consultant. The original contract amount for this project was $600,000.00 authorized by ordinance 1616-2007, the amount of this, the first modification to the contract, is $100,581.71. The total contract amount including this modification is $700,581.71.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
EMH&T's contract compliance number is 310685594 and expires 9/21/11.
3. Fiscal Impact
Funding for this design modification in the amount of $100,581.71 is available for the Division of Design and Construction in the Streets and Highways G.O. Bonds Fund ($44,995.65), the Division of Sewerage and Drainage-Sanitary B.A.B.s Fund (Build America Bonds) Fund 668, ($23,820.72), and the Division of Power and Water-Water in the Water Build America Bonds Fund ($31,765.34) for this work. A transfer of funds will be necessary for the Division of Power and Water-Water and the Division of Sewerage and Drainage - Sanitary. An amendment to the 2010 Capital Improvement Budget is also necessary.
4. EMERGENCY DESIGNATION
Emergency action is requested so that this project may proceed without interruption and finish on schedule.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with EMH&T for the design of the RiverSouth - Phase 1 Project; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund and the Water Build America Bonds Fund; to authorize the expenditures of $44,995.65 from the Streets and Highways G.O. Bonds Fund, $31,765.34 from the Water Build America Bonds Fund, and to authorize the transfer within and expenditure of $23,820.72 from the Sanitary B.A.B.s Fund (Build America Bonds); and to declare an emergency. ($100,581.71)
Body
WHEREAS, the City of Columbus, Department of Public Service, and Department of Public Utilities, are engaged in the RiverSouth - Phase 1 project; and
WHEREAS, the purpose of this project is to improve sewer, water, electric, and roadway infrastructure as well as to add streetscape improvements within the project area. Limits of this project are Front Street from Rich Street to Broad Street, Ludlow Street from Rich Street to Town Street, Wall Street from Rich Street to Town Street, and Rich Street from Ludlow Street to Wall Street.
WHEREAS, City Auditor's Contract No. EL007755 was authorized by Ordinance No. 1616-2007, passed November 12, 2007, executed March 4, 2008 and approved by the City Attorney on March 7, 2008; and
WHEREAS, this legislation authorizes the first modification to this contract in the amount of $100,581.71 which is necessary for the consultant to perform design work performed after submission of the Field and Office Check submittal drawings for Phase 1; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Water Build America Bonds Fund, for the Division of Division of Power and Water, and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Sanitary B.A.B.s Fund (Build America Bonds), for the Sewerage and Drainage, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this design modification should proceed immediately in order to close this project as currently scheduled; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL007755 with EMH&T at 5500 New Albany Road, Columbus, Ohio 43054 in an amount not to exceed $100,581.71, to perform design work performed after submission of the Field and Office Check submittal drawings for Phase 1.
Section 2. To authorize the City Auditor to transfer cash and appropriation between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530210-100000 / Curb Replacement / 591148 / 6600 / $1,379.37
704 / 530161-100000 / Roadway Improvements / 590046 / 6600 / $43,616.28
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530161-100051 / Roadway Improvements- RiverSouth Phase 1 / 599503 / 6600 / $44,995.65
Section 3. That the City Auditor is hereby authorized to transfer $31,765.34 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6682, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 / 690424-100000 (new) / Lazelle Rd. Storage Tank / 609424 / -$31,765.34
609 / 690236-100000 (new) / Water Main Rehab. / 609236 / +$31,765.34
Section 4. That the City Auditor is hereby authorized to transfer $23,820.72 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668, Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650348-100002 | WWTFS Instrumentation & Control System Upgrade | 652348 | (-$23,820.72)
To:
Project No. | Project Name | OCA Code | Change
650404-100038 | River South Phase 1 | 638404 | (+$23,820.72)
Section 5. That the 2010 Capital Improvements Budget is hereby amended as follows:
Water:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 / 690424-100000 (carryover) / Lazelle Rd. Storage Tank / $2,980,089 / $2,978,615 / -$1,474
609 / 690236-100000 (carryover) / Water Main Rehab. / $30,292 / $31,766 / +$1,474
Sanitary:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650348-100002 | WWTFS Instrumentation & Control System Upgrade | $775,975 | $773,503 | (-$2,475)
650404-100038 | River South Phase 1 | $51,182 | $53,657 | (+$2,475)
Section 6. That for the purpose of paying for this design modification the sum of $100,581.71 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Division of Design and Construction (59-12)
Fund / Project /Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100051 / 06-6682 / 599503 / $44,995.65
Division of Power and Water (Water) (Dept-Div 60-09)
Fund / Project /Project Name / O.L. 01-03 Codes / OCA / Amount
609 / 690236-100000 (carryover) / Water Main Rehab. / 06-6682 / 609236 / $31,765.34
Division of Sewerage and Drainage (Sanitary) (Dept-Div 60-05)
Fund / Project /Project Name / O.L. 01-03 Codes / OCA / Amount
668 / 650348-100002 / 06-6682 / 638404 / $23,820.72
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.