Explanation
This legislation is being submitted in order to repeal Ordinance No. 0653-2004, which was created as a mechanism to deposit donations received for the purpose of funding certain City events, activities, and intiatives. It has been determined that the ordaining language of this ordinance does not adequately articulate the purposes for which the monies in this subfund can be used. As a result, the Mayor's Office is seeking to submit legislation that would indicate in sufficiently broad fashion the authorized purposes for which this fund may be used. This ordinance also waives competitive bidding with respect to any goods and services associated with these City events due to the limited timeframes surrounding the affected events.
Title
To repeal Ordinance No. 0653-2004; to authorize the City Auditor to create a subfund for the purpose of depositing donations received for the purpose of promoting various City events, activities and initiatives; to appropriate an amount up to, but not to exceed, the cash in the fund not encumbered for any other purpose within the Special Purpose Fund; to authorize the expenditure of said funds received for such purposes; and to waive the provisions of Chapter 329 of the Columbus City Codes, 1959, for the purchase of any goods and services associated with the purpose of this subfund; and to declare an emergency.
Body
WHEREAS, the City periodically receives funds in the form of donations from various outside sources for the purpose of promoting various City events, activities, and initiatives; and
WHEREAS, in order to utilize this money in the manner in which the donations were intended to be used, it is necessary to create a subfund for the purpose outlined above; and
WHEREAS, the Mayor's designated Event Coordinator will submit a budget for expenditures to the Mayor or his or her designee for approval and the Mayor or his or her designated Event Corrdinator will submit receipts documenting the expenditure from the account and following submission, the Mayor or their designee, will reveiw the document and approve it for processing through Performance; and
WHEREAS, in the interest of being able to obtain necessary goods and services associated with these events in the most expeditious manner possible, it is necessary to waive the provisions of Chapter 329 of the Columbus City Codes, 1959; and
WHEREAS, Ordinance No. 0653-2004 was intended to address this issue but did not adequately articulate the purposes for which this subfund was intended so it is necessary and advisable to repeal said ordinance and replace it with the language provided herein;
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus due to upcoming events that will require the use of this subfund, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That Subfund No. 223135 is hereby created for the purpose of receiving donations that have been submitted for the purpose of promoting the following City events, activities and initiatives:
Public Announcements
Grand Openings
Ribbon Cuttings
Ground Breakings
Award Ceremonies
Project Announcements
Achievement/Recognition Ceremonies
Dedication Ceremonies
Public Speeches/State of the City Addresses
City Gifts "Keys to the City"
Visitor Information
Community Recognition Media Events/Communications
Retreats
Street Dedication Ceremonies
Downtown Events/Festivals
Marathons/Cause Related Walks
Public Art
Neighborhood Celebrations
Section 2. That an amount up to, but not to exceed, the cash in the fund not encumbered for any other purpose is hereby appropriated within the Special Purpose Fund, Fund 223, Subfund 135, Object Level One 3, Object Level Three 3300, OCA 400135.
Section 3. That funds received and limited for this purpose be deemed authorized to be expended for the City events, activites, and initiatives set forth in Section 1 above, but in no circumstance shall an expenditure exceed twenty thousand dollars ($20,000).
Section 4. Expenditures exceeding 20,000 shall require council authorization via ordinance.
Section 5. That under no circumstances shall these funds be used to purchase alcoholic beverages.
Section 6. That the provisions of Chapter 329 of the Columbus City Codes, 1959, are hereby waived in relation to the purchase of any goods or services associated with the purpose of this subfund.
Section 7. That Ordinance No. 0653-2004 is hereby repealed.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.