Explanation
BACKGROUND: For the option to purchase Pole Line Hardware for all City agencies. The term of the proposal option contract would be 2 years. Contract is through August 31, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001126). Forty seven (MAJ:45, MBE:2, FBE:0) bids were solicited; 8 (MAJ: 8 ) bids were received. The Purchasing Office opened formal bids on May 27, 2004.
There were four hundred and thirty-five (435) bid items. There were no responses to forty-nine of the items. These items will be individually ordered on an formal basis, as needed. Thirty-nine items that were low bid by WESCO Distribution were found to have errors and will be awarded to the next low bidder. Consolidated Electrical Distributor had an error in pricing on one line item and that item will be awarded to the next low bidder. The Purchasing Office is recommending award of 8 contracts to the lowest, responsive, responsible and best bidders, as listed below. The expenditures are annual estimated amounts.
WESCO, MAJ, CC#251723345, $80,000.00
Reed City Power Line Supply, MAJ, CC# 381783949, $60,000.00
Hughes Supply/Electric Laboratories & Sales, MAJ, CC# 370798775, $50,000.00
Consolidated Electrical Distributors, MAJ, CC# 952563864, $25,000.00
Becker Electric, MAJ, CC#310553243 , $25,000.00
GE Supply, MAJ, CC#140689340, $20,000.00
Edison Equipment Co., CC#311789912, $5,000.00
Traffic Parts, Inc., CC# 760196834, $5,000.00
Total Estimated Annual Expenditure: $270,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into eight contracts for the option to purchase Pole Line Hardware, with WESCO Distribution, Inc., Reed City Power Line Supply, Hughes Supply/Electric Laboratories & Sales, Consolidated Electrical Distributors, Becker Electric, GE, Edison Equipment Co., and Traffic Parts, Inc., to authorize the expenditure of eight dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($8.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 27, 2004 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure pole line hardware is supplied without interruption to ensure the safety of city of Columbus citizens, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Pole Line Hardware, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Pole Line Hardware in accordance with Solicitation No. SA001162 as follows:
WESCO, Items 1-8, 15-28, 30-36, 39-52, 54-57, 59-61, 64-73, 78-82, 93-96, 111, 174, 183-186, 189-190, 196-197, 201, 208-210, 212, 219-221, 224, 226-228, 230-233, 236, 259-264, 268-269, 271-276, 278, 284, 286, 293, 317-318, 330-331, 333, 335, 358, 366-367, 370-373, 375-392, 394, 398-403, 410, 413-418, 422, 424, 427, 429, 433, and 343, Amount $1.00.
Reed City Power Line Supply, Items:74-76, 89-92, 97-98, 102-107, 109-110, 112, 114-115, 117-129, 131-135, 144, 146, 151, 191-195, 199, 202-205, 213, 229, 234, 242-258, 265-266, 270, 277, 299-300, 303, 305-308, 311, 315, 334-345, 432, Amount $1.00
Hughes Supply/Electric Laboratories & Sales, Items 53, 77,88,145,163-173, 175-182, 187-188, 225, 237, 288-292, 298, 301-302, 310, 312-313, 316, 321-324, 327-329, 332, 336-341, 346-354, 357, 411-412, Amount $1.00.
Consolidated Electrical Distributors, Items 84-86, 108, 130, 137-138, 140, 143, 147-150, 152-160, 235, 361-363, 369, 404, and 406, Amount $1.00.
Becker Electric, Items 63, 87, 99, 141, 161-162, 198, 207, 216-118, 222-223, 364, 368, 420-421, and 426, Amount $1.00.
GE Supply, Items 83, 100-101, 113, 238-241, and 319, Amount $1.00.
Edison Equipment Co., Items 395, 397, 405, 408-409, and 431, Amount $1.00.
Traffic Parts, Inc., Items 359 and 365, Amount $1.00.
SECTION 2. That the expenditure of $8.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.