Explanation
1. BACKGROUND:
Need: To authorize and direct the Director of Finance and Management, to enter into contract with Qiagen Inc. for the purchase of a Qiagen BioRobot EZ1 for automated isolation of DNA from a wide variety of forensic samples by the Division of Police Crime Lab Unit. The Crime Lab DNA section will use the system for preparation of evidence samples. This will be a fully automated system, processing 6 samples at a time which will decrease the preparation time and result in more efficient and faster processing of DNA samples.
Bid Information: At the Bode Technology meeting in 2005 and presentations at NIJ DNA Grantees meeting, criminalists from the City of Columbus Division of Police Crime Lab Unit examined and spoke with manufacturers on this type of equipment. The San Diego Police Department and Georgia State Bureau of Investigation are very satisfied with the system. In addition, LAPD, FBI, Baltimore City Police, South Carolina Law Enforcement Division and Monroe County Public Safety lab use the EZ1 BioRobot. The equipment and software are proprietary for only Qiagen, Inc and there is a letter on file from the company stating this information in detail.
The contract with Qiagen Inc. will cost $32,025.30.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 197294564 expires 10/05/09
D. Emergency Designation: Emergency legislation is requested in order to expedite delivery and payment of the equipment by the end of the grant period.
2. FISCAL IMPACT
There is no fiscal impact for the City's General Fund. A total of $32,025.30 will be funded by DNA Capacity Enhancement Grants for this purchase.
Title
To authorize and direct the Director of Finance and Management to enter into contract for the purchase of a BioRobot EZ1 with Qiagen Inc., in accordance with the Sole Source procurement; to authorize the expenditure of $32,025.30 from the General Government Grant Fund; and to declare an emergency. ($32,025.30)
Body
WHEREAS, the City of Columbus Division of Police criminalists examined and researched this automated DNA system; and
WHEREAS, Qiagen Inc. was the only manufacturer to have an automated system to test 1-6 DNA samples at a time; and
WHEREAS, this purchase was budgeted in the General Government Grant Fund; and
WHEREAS, Qiagen Inc. is the sole manufacturer and sole distributor of this microscope; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329-07e (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, emergency legislation is needed in order to expedite delivery of equipment prior to grant period ending; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of a Qiagen BioRobot EZ1 from Qiagen Inc. in order to expedite delivery and payment of the equipment by the end of the grant period thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, be and is hereby authorized and directed to enter into contract with Qiagen Inc., for the purchase of a Qiagen BioRobot EZ1for the Crime Lab Unit of the Division of Police.
SECTION 2. That the expenditure of $32,025.30 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT: 30-03 | FUND: 220 | OBJ LEV 1: 06 | OBJ LEV 3: 6697 | OCA: 336028 | AMOUNT $32,025.30
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.