Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Stantec Consulting Services, Inc. for the extension of the Olentangy Trail at Worthington Hills. This extension project will involve investigation of alignments, logical connection points, analysis of existing vehicle, bicycle, and pedestrian patterns, improvement alternatives and best practices for safely integrating trail users into a busy commercial area fronted by a high traffic roadway. Involvement with the local constituency of residents and business owners will be conducted early on, and continue throughout the project.
The project is intended to be a two stage contract, with the first stage to include Preliminary Engineering. Pending successful completion of the Preliminary Engineering phase, a contract modification will be developed for Stage 2, with the scope of design development and final plan submittals.
In September of 2015, the trail will be closed for up to18 months during ODOT’s reconstruction of the I-270/SR 315 interchange project. As part of this reconstruction, a ‘net benefit’ has been established by ODOT for the impacts of the project to trail use. The net benefit will be assisting the City of Columbus with the extension of the trail from the park to directly tie in to the Olentangy Valley Shopping Center, Clubview Boulevard, Highview Boulevard and residents and employment centers north of the retail center. Over 2,000 residents and workers are close to the path entry, yet have no safe biking or walking access.
The Olentangy Trail is the busiest trail in Ohio. Recent trail counts show that the trail had over 1,000,000 uses in 2014. Several segments of the trail receive over 1,000 users per day. The trail currently ends at Worthington Hills Park, along the Olentangy River, 1 mile north of I-270. This northern end of the trail is a major access point, and is one of the heaviest destination points on the 14 mile trail.
ODOT will be providing $250,000 towards construction of this extension. Construction is scheduled for 2017.
The costs for this project will be $76,476.00 with a contingency of $3,524.00 for a total of $80,000.00.
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract due to the schedule limits imposed by the state funding and federal environmental review requirements.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on June 19, 2015 and received by the Recreation and Parks Department on July 8, 2015. Bids were received from the following companies:
Company Status
Stantec (MAJ)
CHA Consulting (MAJ)
CT Consultants (MAJ)
DLZ Ohio, Inc. (MBE)
EL Robinson Engineering (MAJ)
GPD Group (MAJ)
IBI Group (MAJ)
JMT (MAJ)
Jones Stuckey (MAJ)
Korda (MAJ)
Michael Baker International (MAJ)
MS Consultants (MAJ)
OHM Advisors (MAJ)
Parsons Brinckerhoff, Inc. (MAJ)
Patrick Engineering, Inc. (MAJ)
Terradon (MAJ)
After reviewing the proposals that were submitted, it was determined that Stantec was the most responsive bidder.
Principal Parties:
Stantec Consulting Service, Inc.
1500 Lake Shore Drive, Suite 100
Columbus, OH 43204
Brian Hagerty 614-486-4383
Contract Compliance #11-2167170
Exp: 11/6/15
Columbus Employees: 25+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract due to the schedule limits imposed by the state funding and federal environmental review requirements.
Fiscal impact:
The expenditure of $80,000.00 is budgeted in the Recreation and Parks Voted Recreation and Parks Bond Fund to meet the financial obligations of this agreement.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Stantec Consulting Services for the Olentangy Trail at Worthington Hills Extension Project; to authorize the City Auditor to transfer $83,800.00 within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $76,476.00 with a contingency of $3,524.00 for a total of $80,000.00 from the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget;
and to declare an emergency. ($80,000.00)
Body
WHEREAS, it is necessary to enter into a contract with Stantec Consulting Service, Inc. for the extension of the Olentangy Trail at Worthington Hills Project;
WHEREAS, it is necessary to authorize the City Auditor to transfer $83,800.00 within the Recreation and Parks Voted Bond Fund;
WHEREAS, it is necessary to authorize the expenditure of $76,476.00 with a contingency of $3,524.00 for a total of $80,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with the Stantec Consulting Service for the extension of the Olentangy Trail at Worthington Hills Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the City Auditor is hereby authorized to transfer $83,800.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510229-100001 (Bikeway Trail Safety) 722901 6621 $83,800.00
TO:
Project OCA Code Object Level 3 Amount
510316-100000 (Greenways Projects) 644625 6621 $3,800.00
510316-100102 (Planning Area 2 Trail Improvements/Acquisitions) 731612 6621 $80,000.00
SECTION 6. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 702; 510229-100001; Bikeway Trail Safety; $83,800 (SIT Supported)
Fund 702; 510316-100000; Greenways Projects; $2,382,202 (SIT Supported)
Fund 702; 510316-100102; Planning Area 2 Trail Improvements/Acquisitions; $0 (SIT Supported)
AMENDED TO:
Fund 702; 510229-100001; Bikeway Trail Safety; $0 (SIT Supported)
Fund 702; 510316-100000; Greenways Projects; $2,386,002 (SIT Supported)
Fund 702; 510316-100102; Planning Area 2 Trail Improvements/Acquisitions; $80,000 (SIT Supported)
SECTION 7. That the expenditure of $80,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100102 (Planning Area 2 Trail Improvements/Acquisitions) 731612 6621 $80,000.00
SECTION 8. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.