Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to transfer funds within the general permanent improvement fund from the unallocated portion to the appropriate facilities management project to provide funding to purchase storage and office furniture for various Human Resources Department staff to be relocated to newly renovated offices at 1393 E. Broad St.
This project was competitively bid by the Purchasing Division via RFQ008707. The bid was published April 10, 2018 and responses were due back to Purchasing April 26, 2018. One bidder, The Bradley Company, responded and the bid was accepted.
The Finance and Management Department recommended general permanent improvement funds be used for these purchases.
This legislation also authorizes the Director of Finance and Management to establish a purchase order with The Bradley Company and further authorizes the expenditure of $44,471.12 to purchase necessary storage and office furniture.
Fiscal Impact: Funds totaling $44,471.12 are budgeted within the general permanent improvement fund unallocated project and are available to transfer to the newly created project for this purpose.
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase storage and office furniture for various Human Resources Department staff to be relocated to newly renovated offices at 1393 E. Broad St., with minimal disruption to work processes.
Title
To amend the 2018 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the general permanent improvement fund; to authorize the expenditure of $44,471.12 from the general permanent improvement fund; to authorize the Finance and Management Director to establish a purchase order with The Bradley Company to purchase storage and office furniture for various Human Resources Department staff to be relocated to 1393 E. Broad St; and to declare an emergency. ($44,471.12)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; and
WHEREAS, there is a need to purchase storage and office furniture for various Human Resources Department staff to be relocated to 1393 E. Broad Street; and
WHEREAS, this project was competitively bid via RFQ008707; The Bradley Company was the only bidder and the bid was accepted.
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources, in that it is immediately necessary to authorize this transfer and expenditure to allow for purchases to be made in a timely manner and for financial transactions to be recorded properly for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Funding Current CIB Amendment
Revised CIB
P748999-100000 Unallocated / GPIF Carryover / $2,037,175 /$44,472/$1,992,703
P748459-100000 Facilities Management/ GPIF Carryover / 477 /$44,472/$44,949
SECTION 2. That the appropriation and transfer of $44,471.12 or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $44,471.12, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director is hereby authorized to establish a purchase order with The Bradley Company to purchase storage and office furniture for various Human Resources Department staff to be relocated to 1393 E. Broad St
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.