Explanation
BACKGROUND:
In compliance with Section 329.07(h)(1), this ordinance will authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders with AT&T from universal term contracts (UTCs) for the forementioned services. The Department of Technology (DoT) has a need to continue services for data transport services, associated with Gigaman that provide and support citywide data connectivity and local telephones services, provided by AT&T, formerly known as SBC. In accordance with ordinance number 1694-2009 passed 12/16/09, the Purchasing Office has established universal term contracts (UTC) with AT&T, to provide local telephone services, along with data and centrex services(communication circuits) and MDA savings agreement, which expires 3/31/13.
-AT&T, Centrex Services, (FL004566, BPCOM56A - Expiration Date 3/31/13)
-AT&T, Data Services, (FL004569, BPCOM58A - Expiration Date 3/31/13)
-AT&T, MDA Savings Agreement (FL004570, BPCOM59A - Expiration Date 3/31/13)
The City of Columbus, Purchasing Office is currently in the process of extending the aforementioned Universal Term Contracts with AT&T, with the new expiration date being November 30, 2014.
DoT has a need to establish funding for these services that will exceed $100,000.00 in the current fiscal year. This funding, provided by this ordinance, in accordance with the terms and conditions established within the original contracts, will cover charges associated with data and centrex connectivity services, communication circuits, local telephone services and MDA savings for the remainder of this year.
EMERGENCY DESIGNATION:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: AT&T CC #/FID #: 34 - 0436390 Expiration Date: 2/13/2014
FISCAL IMPACT:
In 2012, the Department of Technology encumbered with AT&T a total of $428,000.00 for data transport services and local telephone services; of this total $228,000.00 was utilized for Gigaman and $200,000.00 was utilized for centrex and data telephone services. For fiscal year 2013, the Department of Technology Information Services Division, Internal Service Fund has adequate funding available for the aforementioned services with AT&T. This legislation will establish funding in the amount of $200,000.00 for services associated with Gigaman and $200,000.00 for centrex and data telephone services, with the total amount being $400,000.00 to cover the services provided by AT&T for this year.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders from universal term contracts with AT&T for data transport services, centrex services, communication circuits, local telephone services and MDA savings; and to authorize the expenditure of $400,000.00 from the Department of Technology, Information Services Division, Internal Service Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Department of Technology has a need to continue services associated with Gigaman for data transport services, centrex services, communication circuits, local telephones services and MDA savings, all of which are provided by AT&T, formerly known as SBC; and
WHEREAS, this service will continue to provide and support citywide data connectivity, along with local telephone services for DoT; and
WHEREAS, the Purchasing Office has established universal term contracts with SBC, now known as AT&T, which expires March 31, 2013; and
WHEREAS, the City of Columbus, Purchasing Office is currently in the process of extending the aforementioned Universal Term Contracts with AT&T, with the new expiration date being November 30, 2014; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to establish purchase orders and make said expenditure to continue services for citywide data connectivity associated with Gigaman, centrex services, communication circuits, local telephone services and MDA savings, provided by AT&T, formerly known as SBC, for the preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to establish purchase orders for a total $400,000.00, on behalf of the Department of Technology, for data transport services associated with Gigaman that provide and support citywide data connectivity, centrex services, communication circuits, local telephone services and MDA savings, all of which are provided by AT&T, based on established Universal Term Contracts (UTCs) due to expire 03/31/2013 but are currently in the process of being extended through November 30, 2014, by the Purchasing Office.
SECTION 2. That the expenditure of $400,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from:
Division: 47-02| Fund: 514| SubFund: 001|OCA Code: 470206| Object Level One: 03| Object Level three: 3320| Amount: $200,000.00|
Division: 47-02| Fund: 514| SubFund: 001|OCA Code: 280735| Object Level One: 03| Object Level three: 3320| Amount: $200,000.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.